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Executive Assistant

Remote: 
Full Remote
Contract: 
Full time
Work from: 
Canada

Offer summary

Qualifications:

3+ years of experience as an executive assistant or in administrative support, preferably for senior executives., Strong organizational and time-management skills with the ability to multitask and prioritize effectively., Exceptional written and verbal communication skills, with proficiency in Microsoft Office Suite and other productivity tools., Ability to handle sensitive information with discretion and professionalism..

Key responsabilities:

  • Manage and maintain the executive's calendar, scheduling meetings and coordinating travel arrangements.
  • Organize and facilitate meetings, preparing agendas and taking minutes while following up on action items.
  • Prepare and format communications, presentations, and reports, assisting with project coordination and tracking progress.
  • Serve as a liaison between the executive and various stakeholders, managing confidential information and providing general administrative support.

Sophos logo
Sophos Large https://www.sophos.com/
1001 - 5000 Employees
See all jobs

Job description

About Us
Sophos is a global leader and innovator of advanced security solutions for defeating cyberattacks. The company acquired Secureworks in February 2025, bringing together two pioneers that have redefined the cybersecurity industry with their innovative, native AI-optimized services, technologies and products. Sophos is now the largest pure-play Managed Detection and Response (MDR) provider, supporting more than 28,000 organizations. In addition to MDR and other services, Sophos’ complete portfolio includes industry-leading endpoint, network, email, and cloud security that interoperate and adapt to defend through the Sophos Central platform. Secureworks provides the innovative, market-leading Taegis XDR/MDR, identity threat detection and response (ITDR), next-gen SIEM capabilities, managed risk, and a comprehensive set of advisory services. Sophos sells all these solutions through reseller partners, Managed Service Providers (MSPs) and Managed Security Service Providers (MSSPs) worldwide, defending more than 600,000 organizations worldwide from phishing, ransomware, data theft, other every day and state-sponsored cybercrimes. The solutions are powered by historical and real-time threat intelligence from Sophos X-Ops and the newly added Counter Threat Unit (CTU). Sophos is headquartered in Oxford, U.K. More information is available at www.sophos.com.

Role Summary
The Executive Assistant (EA) provides high-level administrative support three (3) VPs (VP,CX Strategy and Operations, VP, Global Service Delivery and VP, Global Renewals). This role requires a proactive, organized, and highly adaptable professional who can manage complex schedules, coordinate logistics, and serve as a liaison between the executive and various stakeholders. The ideal candidate will demonstrate strong communication, problem-solving skills, and the ability to handle confidential information with discretion.

What You Will Do
  • Calendar and Schedule Management:
  • Manage and maintain the executive's calendar by scheduling meetings, appointments, and events, ensuring optimal time management and minimal conflicts.
  • Coordinate travel arrangements including flights, hotel bookings, transportation, and itineraries.
  • Prepare and organize executive’s daily agenda, prioritizing tasks, and ensuring timely preparation for meetings and events.
  • Meeting Coordination and Support:
  • Organize and facilitate meetings by preparing agendas, taking minutes, and following up on action items.
  • Coordinate logistics for board meetings, client meetings, and other important engagements.
  • Ensure all materials and presentations are prepared and organized for meetings, providing any necessary background information.
  • Project Management and Support:
  • Prepare, proofread, and format communications, presentations, and reports for the executive.
  • Assist with project coordination, ensuring deadlines and deliverables are met.
  • Assist with the preparation of reports, presentations, and spreadsheets.
  • Track progress on key initiatives and provide regular updates to executives as necessary.
  • Help prioritize projects and allocate resources effectively.
  • Travel and Event Coordination:
  • Coordinate executive travel arrangements, including booking flights, hotels, and transportation, ensuring seamless travel experiences.
  • Assist with organizing corporate events, conferences, or team-building activities, handling logistics, accommodations, and communication with attendees.
  • Relationship Management:
  • Serve as a liaison between the executive and other internal/external stakeholders, such as employees, clients, board members, and vendors.
  • Build and maintain professional relationships across various teams, departments, and external partners.
  • Confidentiality and Data Management:
  • Manage confidential and sensitive information with the utmost discretion and professionalism.
  • Organize and maintain files, documents, and records related to executive projects and business operations.
  • General Administrative Support:
  • Handle expense reports, reimbursements, and manage petty cash for executive-related activities.
  • Assist in any other administrative tasks as needed to ensure the smooth running of the executive office.

    • What You Will Bring
  • 3+ years of experience in an executive assistant or administrative support role, preferably supporting senior-level executives.
  • Strong organizational and time-management skills with the ability to multitask and prioritize effectively.
  • Exceptional written and verbal communication skills, with a professional and polished demeanor.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.
  • Ability to handle sensitive and confidential information with discretion and professionalism.
  • Strong interpersonal skills, with the ability to interact effectively with people at all levels.
  • Exceptional attention to detail and problem-solving abilities.
  • Experience with project management tools and scheduling software is a plus.
  • Occasional travel may be required.
    • In Canada, the base salary for this role ranges from $64,000 to $106,000. In addition to base salary, we offer additional  compensation including bonus eligibility and a comprehensive benefits package.  A candidate’s specific pay within this range will depend on a variety of factors, including job-related skills, training, location, experience, relevant education, certifications, and other business and organizational needs. 

    #LI-remote
    #B1
    #LI-FC2

    Ready to Join Us?
    At Sophos, we believe in the power of diverse perspectives to fuel innovation. Research shows that candidates sometimes hesitate to apply if they don't check every box in a job description. We challenge that notion. Your unique experiences and skills might be exactly what we need to enhance our team. Don't let a checklist hold you back – we encourage you to apply.

    What's Great About Sophos?
    ·   Sophos operates a remote-first working model, making remote work the primary option for most employees. However, some roles may necessitate a hybrid approach. Please refer to the location details in our job postings for further information.
    ·   Our people – we innovate and create, all of which are accompanied by a great sense of fun and team spirit
    ·   Employee-led diversity and inclusion networks that build community and provide education and advocacy
    ·   Annual charity and fundraising initiatives and volunteer days for employees to support local communities
    ·   Global employee sustainability initiatives to reduce our environmental footprint
    ·   Global fitness and trivia competitions to keep our bodies and minds sharp
    ·   Global wellbeing days for employees to relax and recharge 
    ·   Monthly wellbeing webinars and training to support employee health and wellbeing

    Our Commitment To You
    We’re proud of the diverse and inclusive environment we have at Sophos, and we’re committed to ensuring equality of opportunity.   We believe that diversity, combined with excellence, builds a better Sophos, so we encourage applicants who can contribute to the diversity of our team.  All applicants will be treated in a fair and equal manner and in accordance with the law regardless of gender, sex, gender reassignment, marital status, race, religion or belief, color, age, military veteran status, disability, pregnancy, maternity or sexual orientation.  We want to give you every opportunity to show us your best self, so if there are any adjustments we could make to the recruitment and selection process to support you, please let us know. 

    Data Protection
    If you choose to explore an opportunity, and subsequently share your CV or other personal details with Sophos, these details will be held by Sophos for 12 months in accordance with our Privacy Policy and used by our recruitment team to contact you regarding this or other relevant opportunities at Sophos.  If you would like Sophos to delete or update your details at any time, please follow the steps set out in the Privacy Policy describing your individual rights.  For more information on Sophos’ data protection practices, please consult our Privacy Policy Cybersecurity as a Service Delivered | Sophos

    Required profile

    Experience

    Spoken language(s):
    English
    Check out the description to know which languages are mandatory.

    Hard Skills

    Calendar ManagementMeeting FacilitationProject ManagementProject ManagementCalendar Management

    Other Skills

    • Communication
    • Time Management
    • Organizational Skills
    • Detail Oriented
    • Microsoft Office
    • Social Skills
    • Problem Solving
    Are you interested?

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