Lead US Payroll Specialist

Title: Lead US Payroll Specialist

Location: Remote, Canada

Hours: 8:oo am - 5:oo pm EST or CST

Salary: $70,000 – $90,000 / year CAD

Employment Type: Permanent Full-Time

Overview:

Raise is seeking a Lead US Payroll Specialist to join our global operations team. This role requires US-specific payroll expertise and involves engagement with internal and external stakeholders, significantly impacting our client and candidate experience.

Role Profile:

As the Lead US Payroll Specialist, you will manage high-volume payroll processing, ensure compliance with tax regulations, analyze payroll data, and implement process improvements. You will collaborate with Support and Finance departments, oversee accurate wage calculations, manage payroll tax filings, respond to employee inquiries, and maintain payroll records.

Responsibilities:

• Lead and own complex high-volume salaried and hourly payroll processing
• Stay updated on changes in US payroll laws, regulations, and best practices to ensure compliance with federal, state, and local tax regulations, including withholding requirements and reporting.
• Provide strategic direction in analyzing payroll data, forecasting requirements as we expand and implement process improvements.
• Collaborate with Support and Finance departments to ensure payroll data integrity, burden calculations, reporting and resolve any discrepancies.
• Working with the payroll administrators, be involved in, support, and direct processing weekly and bi-weekly US payroll for all employees (staff and temporary workers) accurately and in a timely manner.
• Calculate wages, overtime, bonuses, and deductions accurately.
• Prepare and submit payroll tax filings, including quarterly and annual reports such as W-2s and 941 forms.
• Respond to employee inquiries regarding payroll-related issues, including pay discrepancies, deductions, and tax withholdings.
• Own and update all state and federal burden rates and entitlements
• Maintain accurate records of employee information, payroll transactions, and tax filings.
• Calculate and report ACA and benefits for staff and contract employees.

Qualifications:

• Minimum 5 years US payroll experience, preference to experience within the contingent staffing/recruitment industry
• Bachelor’s degree in accounting, Finance, Business Administration, or related field preferred.
• Proven experience leading projects
• Proficient in payroll processing software (ADP, Dayforce, SAP) and Excel.
• Certified Payroll Professional (CPP) designation is preferred.
• Strong understanding of payroll regulations, tax laws, and compliance requirements in the United States.
• Excellent attention to detail and accuracy in processing payroll data.
• Strong analytical and problem-solving skills, with the ability to troubleshoot and resolve payroll-related issues.
• Exceptional organizational skills and ability to prioritize tasks in a fast-paced environment.
• Excellent communication and interpersonal skills, with the ability to interact professionally with employees at all levels.

*Please note that this role has been cross-posted as we are considering candidates from either Canada or the USA. There is one role available.

About Raise

Founded in 1957, Raise has a long history of recruitment, contract management, and payroll service excellence. We are widely recognized as one of North America’s leading and most values-driven, progressive staffing organizations. We have more than 300 full-time employees, 500+ clients and 5 offices globally.

We are the only staffing firm in North America that is a Certified B Corporation and PAIR Certified with the Canadian Council for Indigenous Business (CCIB), which means we are held to higher levels of social, environmental, and community performance. We believe strongly in making the world a better place through work, which is why we donate 10% of our profits to charity annually.

We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/non-visible disabilities.

We have a dedicated webpage for accommodations where you can learn more about what we offer, and request accommodation: https://raise.jobs/accommodations/.

Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at +1 800-567-9675.