Offer summary

Qualifications:

Bilingual in English and Vietnamese, both spoken and written., Strong organizational skills to manage calendars and filing systems., Experience in administrative support and communication management., Ability to assist with social media and invoicing tasks..

Key responsabilities:

Act as the main point of contact between executives, employees, clients, and external partners.

Manage executives’ calendars, schedule meetings, and ensure smooth information flow.

Arrange travel accommodations and prepare detailed expense reports.

Coordinate social events and manage internal and external communication channels.

Job description

Voxidea connects bilingual Latin American professionals to rewarding, fully remote opportunities with U.S.-based companies.

We’re hiring a Bilingual English-Vietnamese Executive Assistant to provide top-notch administrative support to senior-level managers and ensure seamless operations. Apply today and make a difference! 🚀✨

What you will be doing:

Act as the main point of contact between executives, employees, clients, and external partners. 🤝
Manage executives’ calendars, schedule meetings, and ensure smooth information flow. 📆✉️

Arrange travel accommodations and prepare detailed expense reports. ✈️📑

Oversee and maintain organized filing systems and office supply inventory. 🗂️

Screen phone calls, manage correspondence, and take minutes during meetings. 📞✍️

Assist with social media platforms, billing, and invoicing when needed. 📲💻

Coordinate social events and ensure positive interactions among stakeholders. 🎉

Manage internal and external communication channels effectively. 📣

Requirements

Our ideal candidate:

Act as the main point of contact between executives, employees, clients, and external partners. 🤝
Is bilingual in English and Vietnamese, both spoken and written. 🗣️✍️
Manage executives’ calendars, schedule meetings, and ensure smooth information flow. 📆✉️
Arrange travel accommodations and prepare detailed expense reports. ✈️📑
Oversee and maintain organized filing systems and office supply inventory. 🗂️
Screen phone calls, manage correspondence, and take minutes during meetings. 📞✍️
Assist with social media platforms, billing, and invoicing when needed. 📲💻
Coordinate social events and ensure positive interactions among stakeholders. 🎉
Manage internal and external communication channels effectively. 📣

Benefits

Long-Term Opportunities: Build a lasting professional relationship with us. 🏆✨
Fully Remote: Work from the comfort of your home—no onsite travel required. 🏡🌍
Paid Time Off: Enjoy 2 weeks of paid leave and U.S. holiday recognition. 🏖️☀️
Wellness Support: Access in-house psychological and wellness coaching services. 🌱💚
Holistic Growth: Free access to coaching programs that support your personal and professional development. 🌟📚
Exclusive Learning Access: Unlock free access to over 200 continuous improvement courses. 🎓📖