Offer summary

Qualifications:

Strong written and verbal communication skills in English., Proficiency in Quickbooks, MS Office, and G-suite tools., Detail-oriented with a proven track record of reliability and organization., Ability to adapt quickly to changing tasks and priorities..

Key responsabilities:

Oversee administrative operations and support various departments.

Perform accurate data entry and maintain meticulous records.

Prepare reports and develop presentation templates using Google Slides and Excel.

Collaborate with multiple departments to ensure timely task completion.

Job description

This is a remote position.

Schedule:

Total hours: 40 hours per week or 8 hours per day
Monday - Friday
9:00 AM - 5:00 PM Vancouver, Canada time (or 12:00 AM - 8:00 AM Manila time)
With 30-minute paid break in between

Client location or time zone: Vancouver, Canada - PDT

Company/client overview:

Join a thriving aviation training enterprise that’s soaring to new heights in the digital age. This established flight school, operating from two bases with a fleet of 26 aircraft, is seeking a dynamic individual to elevate its online presence and lead generation efforts. As a key player in this exciting industry, you’ll have the opportunity to blend your passion for social media with the thrill of aviation, helping aspiring pilots achieve their dreams while expanding the company’s digital footprint.

We are looking for a detail-oriented and proactive Office Manager to oversee administrative operations and support various departments in ensuring an organized and efficient work environment. This job is not just overseeing but getting in and doing the work yourself. It''s working on multiple bookkeeping tasks, communicating with students/clients, and handling documents and paperwork.The ideal candidate is highly organized, a strong communicator, and possesses a knack for maintaining records and coordinating team activities seamlessly.

Responsibilities:

Consistently takes initiative by proactively identifying tasks and opportunities for improvement
Willingness to learn by asking thoughtful and relevant questions when clarification or additional information is needed.
Perform accurate data entry and ensure meticulous record-keeping across systems and documentation.
Prepare detailed reports and develop presentation templates using tools such as Google Slides and Excel.
Organize and maintain sales invoices, contracts, and other financial documents.
Update and manage customer databases, marketing lists, and other critical information repositories.
Collaborate with multiple departments to ensure the smooth flow of work and timely task completion.
Assist in scheduling meetings, organizing appointments, and coordinating team events.
Manage sensitive customer information with utmost discretion and ensure compliance with data protection protocols.

Requirements

Strong written English proficiency and effective verbal communication skills.
Demonstrated reliability with a keen attention to detail.
Expert in Quickbooks, MS Office, Emails, Docusign
Be organized, proactive, take initiative, critical thinking, and common sense
Focus on getting things done - timely and correctly from the first time
Quick learner with the ability to adapt to changing tasks and priorities.
Technical proficiency, including familiarity with G-suite and other online tools.
Experience in handling voice interactions with a focus on customer satisfaction.