Offer summary

Qualifications:

Strong attention to detail and accuracy in financial document processing., Experience with job costing or project financial tracking., Excellent written and verbal communication skills., Proficiency with business software and ability to learn new systems quickly..

Key responsabilities:

Match and process supplier invoices to corresponding jobs within 24 hours of receipt.

Handle client communication and follow-ups for both residential and commercial accounts.

Document and maintain systems and processes for operational efficiency.

Assist with team and project management coordination.

Job description

This is a remote position.

Candidate-facing description: Join a growing high-end plumbing company specializing in architectural renovations and commercial projects where you’ll be the backbone of their operations. In this role, you’ll manage critical business processes including job costing, client communication, and project documentation while working directly with the owner and field teams. This is an exciting opportunity to make a significant impact by implementing and maintaining systems that drive business growth and profitability tracking, while supporting both residential and commercial client relationships.

Responsibilities:

Match and process supplier invoices to corresponding jobs within 24 hours of receipt
Monitor and maintain job profitability tracking in Tradeify system
Handle client communication and follow-ups for both residential and commercial accounts
Process quotes and invoices in a timely manner
Document and maintain systems and processes for operational efficiency
Support project documentation and administrative workflows
Assist with team and project management coordination
Maintain organized records for government contract work
Support ongoing maintenance contract administration
Handle general administrative tasks and email management

Requirements

Strong attention to detail and accuracy in financial document processing
Experience with job costing or project financial tracking
Excellent written and verbal communication skills
Proficiency with business software and ability to learn new systems quickly
Strong organizational and time management abilities
Experience in construction, trades, or project-based business preferred
Ability to maintain confidentiality with financial information
Self-motivated with strong problem-solving skills

Scopes:

Process and track all project-related invoices and costs
Manage communication for high-end residential and commercial clients
Support documentation for projects ranging from luxury renovations to government contracts
Handle administrative processes for a team including technicians and apprentices
Coordinate with suppliers and maintain vendor relationships
Assist with marketing and business development administrative tasks