Admin Support

Clear Admin People is looking for a highly organized and detail-oriented HR Support Officer to assist with the maintenance and management of various documents and activities for our Australia-based client.

Role and Opportunity 

This role is ideal for someone with strong experience in Microsoft (MS) SharePoint, document management, and Microsoft (MS) Excel who thrives in providing support to both HR and client-facing operations.

Purpose

As an HR Support Officer, you will:

Take charge of MS SharePoint maintenance, ensuring all documents, lists, and activities are well-managed and up-to-date.

• Manage employee and client documents to ensure compliance with internal and external requirements.
• Proactively show initiative while keeping focus on delivering quality support to the team and meeting organizational needs.

Your daily tasks may include:

MS SharePoint Maintenance

• Manage and organize document libraries in MS SharePoint.
• Oversee worker lists and process activities in MS SharePoint.

Employee Document Management

• Ensure all necessary recruitment paperwork is on file for new hires.
• Assist with employee document management and upkeep.
• Oversee employee document libraries to ensure documents are correctly stored.

Client Document Management

• Ensure contracts are on file for new clients.
• Maintain and update the Clients Register to ensure accuracy.
• Assist in drafting client Terms and Conditions documents.

Perform tasks that the client may require assistance with.

Required Attributes

• A detail-oriented individual with a strong focus on accuracy and efficiency.
• Organized and able to prioritize multiple tasks effectively.
• A self-starter who works independently with minimal supervision but collaborates with the team when needed.
• Proficient in working with data and managing digital information systems.
• Able to work quickly while maintaining high standards.

Essential Experience

• Minimum 1 year of experience in an HR or administrative role.
• Highly proficient in MS Excel, with experience in pivot tables, XLOOKUP, and data analysis.
• Experience working with MS SharePoint, including managing lists and activities.
• Understanding of MetaData and document library creation in MS SharePoint.
• Comprehensive communication skills in English, both written and verbal.

Advantageous (Optional)

• Experience in working with Australian accounts.
• Strong background on data analysis.

Clear Admin People is a B4B Solutions company that provides career opportunities to great Filipino talents to work remotely with our Australia-based clients. Our staff are led and supported by our outstanding leadership team. Clear works to provide the right environment for 6-Tool Players to excel, with an ecosystem that supports our team's success:

• A great Work-from-home (WFH) setup with the right IT to help you find success (including freight expense coverage)
• Support from an outstanding leadership group and team structure, positioning you for success
• Membership of the Clear 6-Tool Player Playground-our unique development and engagement program
• HMO Coverage with free dependents & group term life insurance coverage
• Paid vacation leaves and sick leave for regular employees
• Monthly & quarterly subsidies (electricity, internet, & healthcare)
• Various incentives (attendance & employee referral)

Of course, we provide all mandatory government contributions in addition to the above.