Offer summary

Qualifications:

Bachelor’s degree in accounting or relevant financial degree, or an Associate’s degree with relevant experience., Strong foundation in accounting principles and attention to detail., Experience with Quickbooks Online, Justworks, Bill.com, and Ramp preferred., Proficiency in Google’s G Suite, Google Sheets, and Excel is required..

Key responsabilities:

Assist with routine bookkeeping and day-to-day accounting operations.

Manage payroll, accounts payable, and accounts receivable functions.

Reconcile bank statements and credit card accounts, ensuring financial accuracy.

Collaborate with the Controller to create and track the annual budget and assist with financial reporting.

Job description

We are seeking an experienced Finance Associate to join our team and assist with the firm's routine bookkeeping and day-to-day accounting operations. This position will provide bookkeeping and general accounting support to the Finance Team. The ideal candidate will have a strong foundation in accounting principles, attention to detail, and a proactive approach to problem-solving.

This role is designed to support the Controller/Accounting Manager by managing assigned accounting functions such as payroll, accounts payable, accounts receivable, reconciliation, and general ledger activities, ensuring that our accounting systems are accurate and up to date. The finance team comprises the Controller/Accounting Manager and this new position.

The ideal candidate will have a strong foundation in accounting principles, attention to detail, and a proactive approach to problem-solving.

This is a remote, full-time position requiring occasional travel for in-person events and workshops. This position may require work outside of standard business hours (board meetings, org-wide events, etc).

This role is not part of the bargaining unit.

Responsibilities

Bookkeeping/Accounting

Payroll

Run and review payroll reports prior to payroll and update variance reporting
Post payroll reports to the general ledger including allocating payroll by class

Accounts Receivable

Process accounts receivable including:

Invoice clients on a monthly and daily basis
Monitoring and reporting on payment status. Post payments received in the accounting system upon receipt
Ensure timely recording and reconciliation of non-electronic deposits
Ensure timely collection by issuing appropriate reminders and taking appropriate escalating steps for nonpayment

Accounts Payable

Process accounts payable including:

Onboard new vendors into Ramp
Enter bills, obtain required approvals, and schedule for payment by the due date
Match bills to Purchase Orders and resolve discrepancies
Obtain and record 1099/1098 status for required filing. Ensure 1099’s are submitted timely and accurately to the IRS

General Accounting

Reconcile assigned bank statements and credit card accounts, ensuring financial accuracy and integrity
Propose and post approved journal entries
Process assigned expense reimbursement via Ramp
Maintain the general ledger recording revenue, expenditures, and paid paid media spend in our accounting system
Monitor a dedicated email account for accounting/finance related communications and provide timely response/escalation of issues
Assist with preparing and assembling financial information for reporting and tax filings
Collaborate with the Controller to create and track the annual budget
Update fiscal policies and procedures documentation for consistent coordination and execution
Prepaid refund requests for paid media balances for closed and inactive accounts, in a timely manner

Other Duties and Responsibilities

Conduct transaction research
Support ad hoc financial reporting
Primarily during busy election periods, responds occasionally to emergent accounting related matters (invoicing, payment status updates, off-cycle payments) outside of business hours
Exercising sound judgment and communication to keep Controller informed on daily/weekly issues requiring resolution

Requirements

Highly organized with the ability to work with precision and meticulous attention to detail
High level of professionalism in handling confidential/sensitive information
Excellent written and verbal communication skills
Experience working in a startup/growth environment preferred
Demonstrated ability to prioritize and manage multiple tasks with attention to deadlines
Demonstrated ability to work independently
Ability to provide finance related administrative support across the organization
Bachelor’s degree in accounting or relevant financial degree. Associate’s degree in accounting plus relevant years of experience will also be considered
Experience with Quickbooks Online, Justworks, Bill.com, Ramp preferred
Proficiency in Google’s G Suite preferred
Experience with Google Sheets and Excel is required

Benefits

Salary starts between $65,000 - $75,000

Profit sharing plan: Share in the growth and success of Middle Seat
$50 mobile phone subsidy monthly
100% premium coverage for health, dental, and vision
Zero deductible health plan
Wellness benefits, which include free memberships to One Medical, Health Advocate, and Talkspace
12 weeks of paid leave for new parents and a discount on services from Kindbody
$100 monthly student loan reimbursement
$350 monthly mental health reimbursement
$1,000 annually towards professional development
6% employer match on your 401k retirement account
20 paid vacation days off, plus your birthday and work anniversary off
Unlimited sick leave