Accountant

Accountant (Remote - Canada)

We are seeking a remote Accountant based in Canada, in any of the following provinces: Ontario, Alberta, Saskatchewan, or British Columbia. In this role, you will be responsible for processing payroll for U.S. employees on a bi-monthly basis through ADP. Additionally, you will handle processing vendor invoices, making payments, and reviewing/resolving vendor invoice issues. This role requires strong attention to detail and the ability to work independently in a remote environment.

Key Responsibilities

• Review all vendor invoices for appropriate documentation  

• Maintain electronic files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.  

• Respond to all vendor inquiries.  

• Reconcile vendor statements, research, and correct discrepancies.  

• Processing accounts and incoming payments in compliance with financial policies and procedures.  

• Performing day to day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivables data.  

• Preparing payables and invoices for daily completion.  

• Prepare bank deposit for completion by supervisor.  

• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.  

• Verify discrepancies and resolve clients’ billing issues.  

• Request statements from vendors to verify all invoices have been received.  

• Accurate and timely processing of payroll for all U.S. employees in multiple states on a biweekly basis through ADP.

• Download of payroll information from vendor and interfacing with general ledger to ensure funding of payroll prior to pay date.

• Maintain accurate and complete documentation to support payroll activities in an audit-ready manner.

• Processing and calculating commission

• Process of manual checks and payroll adjustments as required within established timeframes.

• Prepare and post payroll journal entries each month in NetSuite.

• Maintain 401k plan to ensure feed from ADP to Empower is accurate and processed on time.

• Promptly respond to and resolving payroll inquiries from employees.

• Review yearly W-2’s for accuracy and distribute within established timeframes.

• Coordinate accurate pay for employees on leaves of absence including ensuring third-party payments are processed correctly, coordinating use of accrued PTO with employee, and ensuring PTO and third-party pay do not exceed plan specified maximum earnings.

• Ensure all payroll activities conform to company policies and standards and federal, state, and local laws and regulations.

Other Duties

• Maintain the Fixed Asset Register, including making monthly adjustments for purchases and depreciation.

• PO processing. 

• Process and approve expenses on Concur.

• Assist with other projects as needed. 

Qualifications & Experience

• Minimum 3 years’ service accounts payable & payroll processing experience. 

• Degree in Accounting (or related field) or equivalent experience. 

• Understanding of basic accounting principles, journal entries, account reconciliations, and chart of accounts. 

• Excellent organization skills and attention to detail with consistent follow-through; proven ability to handle multiple tasks and meet deadlines required. 

• Strong written and oral communication skills to communicate effectively at all levels of the organization, internally and externally. 

• Possess the capacity to be a team player or independent contributor, as needed. 

• Detail-oriented with the ability to suggest solutions to problems. 

• A self-starter, highly responsive and able to thrive in a dynamic, fast-paced and collaborative environment. 

• Experience with Oracle NetSuite, ADP, Concur, Salesforce and Spiff a plus but not required.

• Proven ability to adapt easily to new technology.