Senior Contracting Assistant

At Uni Systems, we are working towards turning digital visions into reality. We are continuously growing and we are looking for a Senior Contracting Assistant to join our UniQue team.

• Manage all contractual matters related to both competitive and sole-source procurement processes, including drafting, coordinating, and releasing solicitations, evaluating bids, engaging with bidders, and awarding contracts in accordance with the Institution’s procurement regulations.
• Coordinate and liaise with contractors to ensure compliance with contract terms and timely performance of contractual obligations.
• Perform contract administration tasks, including processing amendments and contract modifications.
• Review business cases, assessing requirements, potential benefits, and available procurement options to determine appropriate procurement routes (e.g., open market or collaborative frameworks).
• Investigate, resolve, or escalate procurement-related issues and challenges.
• Support internal stakeholders with procurement-related inquiries and ensure adherence to best practices.
• Contribute high-quality and timely inputs for procurement and acquisition reporting.
• Keep the Line Manager informed of emerging issues, concerns, and risks related to procurement activities.

Requirements

What will you be bringing to the team?

• 3 years of higher education after secondary school with a minimum of 2 years in a related field.
• Strong knowledge of procurement processes, including monitoring and maintaining financial records to ensure compliance and audit readiness.
• Proficiency in utilizing appropriate procurement methodologies and best practices.
• Experience in using automated data processing tools to streamline procurement activities.
• Advanced proficiency in spreadsheet and word processing tools.
• Proven ability to communicate effectively, both orally and in writing, with internal and external stakeholders.
• Experience managing high-value, high-volume, and high-speed framework contracts for services.
• Familiarity with output- and performance-based contracts, including reviewing Statements of Work and providing procurement-related advice.

Desirable:

• Knowledge of international policies, regulations, and procedures, particularly in procurement, as well as in personnel, contracting, and finance.
• Prior experience working in a multinational or intergovernmental environment.

At Uni Systems, we are providing equal employment opportunities and banning any form of discrimination on grounds of gender, religion, race, color, nationality, disability, social class, political beliefs, age, marital status, sexual orientation or any other characteristics. Take a look at our Diversity, Equality & Inclusion Policy for more information.