Offer summary

Qualifications:

3+ years of experience as an Executive Assistant or similar role supporting leadership., Strong organizational and time management skills with the ability to multitask effectively., Excellent written and verbal communication skills in English., Proficiency in Google Workspace and project management tools..

Key responsabilities:

Organize and schedule meetings, preparing agendas and tracking action items.

Manage calendars, coordinate travel arrangements, and handle expense reporting.

Compile data to create reports and assist in planning business projects.

Act as a liaison between leadership and stakeholders, ensuring effective communication.

Job description

About ThriveCart:

ThriveCart is a powerful platform used by over 50,000 people worldwide to generate over $5B in sales. Included within the ThriveCart platform is a learning management system (LMS), affiliate management, cart and checkout functionality, making it a top solution for creators, coaches, consultants, and other businesses.

We integrate with everything you use and have a simple, clean UI with numerous features that allow customers to build income from existing traffic and we are the highest-converting cart for online businesses. Our business is growing, profitable, and backed by LTV SaaS Growth Fund, and we are looking to expand our footprint amongst online businesses.

Location: Remote

Job Overview:

We are seeking an Executive Business Assistant to provide comprehensive administrative and operational support to our leadership team and business functions. This role requires a proactive individual who can effectively manage schedules, coordinate meetings, track action items, assist with reporting, and contribute to various business initiatives. The ideal candidate is detail-oriented, highly organized, and thrives in a dynamic, fast-paced environment.

What Your Work Will Entail:

Meeting Coordination & Agenda Preparation:

Organize and schedule meetings, ensuring alignment with business priorities.
Prepare agendas and necessary materials in advance.
Take detailed notes during meetings and track action items for follow-up.

Administrative Support:

Manage calendars for leaders, scheduling appointments, and ensuring efficient time management.wishup.co
Coordinate travel arrangements and handle expense reporting.
Organize and maintain confidential files and records.

Follow-up & Task Management:

Monitor outstanding tasks and deadlines, ensuring follow-through on key initiatives.
Send reminders and updates to relevant stakeholders.

Report Preparation & Data Management:

Compile and organize data to create reports and presentations.
Conduct research as needed to support decision-making.

Communication & Liaison:

Act as a point of contact between leadership, internal teams, and external stakeholders.
Draft and proofread professional correspondence, memos, and emails.

Project Coordination:

Assist in planning and executing business projects.
Coordinate cross-functional teams to ensure project milestones are met.

Process Improvement:

Identify opportunities to streamline administrative processes.
Implement solutions to enhance operational efficiency.

What You Bring To This Role:

3+ years of experience experience as an Executive Assistant, Business Assistant, or similar role supporting leadership and business operations.
Strong organizational and time management skills with the ability to multitask and prioritize effectively.
Excellent written and verbal communication skills in English.
Proficiency in Google Workspace (Docs, Sheets, Slides, Calendar) and project management tools (e.g., Asana, Trello, or Monday.com).
Ability to work independently while maintaining attention to detail and accuracy.
High level of discretion and professionalism when handling confidential information.
Experience coordinating across multiple time zones is a plus.