Offer summary

Qualifications:

Bachelor’s degree in Marketing, Communications, Business, or a related field., 1-3 years of experience in marketing, business development, or administrative roles., Strong organizational skills and excellent writing and editing abilities., Proficiency in Microsoft Office and familiarity with CRM and digital asset management tools..

Key responsabilities:

Assist with assembling and formatting RFQs/RFPs and maintain firm qualifications for proposals.

Organize and maintain the firm’s marketing asset library and assist with website updates.

Support CRM data entry and help maintain marketing processes and best practices.

Provide ad-hoc marketing support and assist with light marketing analytics tracking as needed.

Job description

Description

The Marketing Coordinator I plays a key role in supporting the firm’s marketing and business development efforts, with a primary focus on proposal coordination, marketing asset management, business development collateral, and marketing operations. This role ensures that marketing materials are well-organized, supports proposal development, and assists in executing marketing initiatives across teams. The ideal candidate is highly detail-oriented, organized, and proactive in supporting both internal and external marketing needs.

Key Responsibilities

Proposal & Sales Support

Assist with assembling and formatting RFQs/RFPs, ensuring compliance with submission requirements.
Maintain and update firm qualifications, project descriptions, and team bios for use in proposals.
Track proposal deadlines and coordinate with internal teams to gather necessary input.
Support the creation of business development collateral, including presentations, leave-behinds, and client-focused marketing materials.
Ensure branding and messaging consistency across all proposal and BD materials.

Marketing Asset & Digital Library Management

Organize and maintain the firm’s marketing asset library, including project photography, case studies, and marketing collateral.
Ensure marketing materials, templates, and proposal resources remain updated and accessible.
Assist with basic website updates (e.g., team bios, project pages, minor content updates).
Coordinate with the Digital Graphic Designer to support ongoing web maintenance needs.

Marketing Operations & Cross-Team Support

Assist in CRM data entry and marketing-related tracking, supporting the Account Coordinator in managing business development data.
Help maintain marketing processes, checklists, and best practices for proposals, BD collateral, and asset management.
Support documentation and version control for marketing workflows.
Provide ad-hoc marketing support across various initiatives, collaborating with marketing, business development, and technical teams.
Assist with light marketing analytics tracking (e.g., asset usage, engagement reports) as needed.

Qualifications

Education & Experience

Bachelor’s degree in Marketing, Communications, Business, or a related field (or equivalent experience).
1-3 years of experience in a marketing, business development, or administrative role, preferably in a professional services, A+E, or B2B environment.

Skills & Competencies

Strong organizational skills with the ability to manage multiple projects and deadlines.
Excellent writing and editing skills to support proposal and marketing material development.
Attention to detail and ability to ensure consistency across marketing assets.
Proficiency in Microsoft Office (Word, PowerPoint, Excel) and Adobe Acrobat; experience with InDesign or other design software is a plus.
Familiarity with CRM, content management systems (CMS), and digital asset management tools is preferred.
Ability to work collaboratively across teams while maintaining a proactive, solutions-oriented approach.

Required profile