Offer summary

Qualifications:

Bachelor’s degree in Human Resources, Business Administration, or a related field preferred., Proven experience in U.S. Human Resources, Administration, or Operations Management., Strong understanding of financial processes including billing and payroll processing., Excellent written and verbal communication skills in both English and Spanish..

Key responsabilities:

Oversee HR operations, financial transactions, and employee performance management.

Lead the onboarding and offboarding processes for staff.

Manage accounts payable and receivable, ensuring timely payments and reconciliations.

Build strong client relationships to improve client retention and satisfaction.

Job description

Core-VA Solutions is seeking a detail-oriented and results-driven Bilingual (English/Spanish) HR Manager to oversee key human resources and administrative functions. This role will focus on managing HR operations, financial transactions, onboarding, employee performance, and client relationships. The ideal candidate will have a strong background in HR management, financial processes, and team leadership, with the ability to communicate effectively in both English and Spanish.

Key Responsibilities:

Purchasing Management: Oversee the purchasing process, ensuring cost-effective and timely acquisition of necessary supplies and services.
Accounts Payable and Receivables: Manage financial transactions, ensure timely payments, and reconcile accounts.
Billing, Collection, and Invoicing: Handle invoicing, track payments, and manage collections efficiently.
Document Management: Maintain organized and secure documentation for all HR and financial records.
Payroll Processing: Accurately process payroll, ensuring compliance with regulations and timely payments.
Managing Team Attendance: Monitor employee attendance, leave requests, and track absences.
Creating KPIs and SOPs: Develop and implement key performance indicators and standard operating procedures to enhance team performance.
Supporting Operations Manager: Collaborate with the Operations Manager to streamline workflows and support overall business objectives.
Onboarding and Offboarding Staff: Lead the onboarding process for new employees and manage exit procedures for outgoing staff.
Managing Software and Credentials: Oversee employee access to software, maintain credentials, and ensure the use of up-to-date systems.
Appointment Setting and Calendar Management: Coordinate appointments and manage the company’s calendar for meetings and events.
Client Advocacy and Retention: Build strong client relationships, ensuring their needs are met and improving client retention.
Inventory Management: Oversee inventory levels, track orders, and ensure that supplies are available when needed.

Requirements

Qualifications:

Education:

Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred but not required).
Relevant certifications in HR Management, Operations Management, or related disciplines are a plus.

Experience:

Proven experience in U.S. Human Resources, Administration, or Operations Management.
Minimum of 2 years of experience working with U.S.-based clients in an HR or administrative role.
Experience with payroll processing, billing, accounts payable/receivable, and financial reconciliation.
Demonstrated ability to create KPIs, develop SOPs, and optimize team performance.
Experience managing onboarding and offboarding processes effectively.

Skills:

Proficiency in HR software and tools (e.g., HRIS, payroll systems, applicant tracking systems).
Strong understanding of financial processes, including billing, invoicing, and collections.
Familiarity with MS Office Suite (Word, Excel, PowerPoint) and cloud-based collaboration tools (e.g., Google Workspace, Slack).
Excellent organizational and time management skills.
Strong written and verbal communication skills in both English and Spanish.
Ability to handle confidential information with discretion and professionalism.
Exceptional problem-solving abilities and a proactive approach to challenges.
Strong leadership and multitasking skills.