Accounting Manager

About the Role

Location: Remote, United States 

Role Type: Full-Time

Reporting to: Controller 

Compensation: $85,000 to $110,000 per year

The CodePath.org finance team gathers, records and maintains the financial activity of the organization ensuring compliance with internal and external policies and regulations. As part of our mission to move from information to insights, we are increasing our capacity in data analysis and strategic decision-making to drive more actionable financial insights across the organization.

The Accounting Manager will report to the Controller and work closely with all team members. The primary responsibilities include ensuring accurate and timely monthly, quarterly, and year-end close processes and managing revenue recognition for contributions and earned revenue. 

The primary systems that support the finance and accounting function are Sage Intacct, BILL, Ramp and ADP. The team also uses Google Workspace, Microsoft Office, Slack, and Notion.

Key Activities

Revenue Recognition and Grant Accounting

• Manage revenue recognition for contributions, donations, grants, and other non-exchange transactions in accordance with ASU 958 (Contribution, Donation, Grant, Nonexchange Transactions) including liaising with the philanthropy team

• Manage revenue recognition for earned revenue and exchanged transactions in compliance with ASU 606 (Revenue from Contracts with Customers) including liaising with the earned revenue team

• Maintain and create documentation on the revenue recognition analysis and substantiation approach to accounting, ensuring proper support for all related transactions. This includes documenting the application of relevant accounting standards (ASU 958, ASU 606), outlining performance obligations, timing, and allocation of revenue, and retaining supporting evidence (contracts, agreements, etc.) for audit and compliance purposes

• Collaborate closely with the Controller for accurate allocation of revenues and expenses, including proper grant expense tracking for the submission of public grant payment requests

• Ensure proper coding of all revenue and expenses in alignment with approved budgets and donor restrictions

Financial Closings and Audit Preparation:

• Lead the monthly close process, ensuring all revenue and expense transactions are recorded in the correct periods and in compliance with relevant accounting standards

• Prepare schedules and working papers for the annual audit, liaising with external auditors to ensure all documentation is in place for review

• Review internal controls to ensure they are effective and that revenue recognition processes are appropriately documented and followed

General Accounting and Other Responsibilities

• Perform monthly bank reconciliations

• Conduct monthly variance analysis for significant accounts to assess financial performance

• Prepare journal entries and maintain accurate accounting records, with particular attention to revenue and grant-related entries

• Assist in the development and implementation of internal financial policies and procedures with a focus on maintaining strong internal controls over revenue recognition and accounting processes

• Serve as a backup for payroll processing operations including assisting with processing semi-monthly and bi-weekly payroll when needed, ensuring timely and accurate payments to employees

• Contribute to and, when appropriate, manage special financial projects that support the organization's mission and goals

Key Success Metrics 

• Timely and Accurate Financial Closures: Collaborate with the finance team to achieve on-time completion of monthly, quarterly, and year-end closings, ensuring accuracy and efficiency

• Effective Revenue Recognition: Ensure accuracy in revenue recognition entries following ASU 958 and ASU 606 guidelines, with documentation completed with minimal revisions

• Audit and Compliance Readiness: Collaborate with the team to maintain no audit findings or only minor findings, ensuring all required documentation is submitted on time

• Grant and Expense Management: Ensure accuracy in tracking and allocating grant expenses, and maintain compliance in coding revenue and expenses according to budgets and donor restrictions

• Collaborative Teamwork: Hold regular cross-departmental meetings with the philanthropy and earned revenue teams, aiming for high satisfaction in collaboration feedback

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field

• Minimum of 3-5 years of experience in nonprofit accounting, including knowledge of revenue recognition for contributions, donations, grants, and earned revenue in accordance with ASU 958 and ASU 606

• Experience with monthly, quarterly, and year-end financial closing processes, including journal entries, reconciliations, and financial statement preparation

• Strong experience with nonprofit financial reporting, including grant management, expense allocation, and audit preparation

• Prior experience with payroll processing, accounts payable, and financial analysis is desirable

• Proficiency in accounting software (e.g., Sage Intacct, or similar nonprofit accounting software)

• Proficient in advanced Excel, with the ability to create complex spreadsheets for data analysis and reporting. Knowledge of accounting standards for nonprofits (GAAP, ASU 958, ASU 606)

• Familiarity with nonprofit-specific accounting practices, including fund accounting and grant management

Compensation

CodePath has standardized salaries based on the position’s level, no matter where you live. For this role, we’re hiring for a manager level position at an annual salary of $85,000 to $110,000. Salary is determined based on your relevant experience and skills as evaluated through our interview process