Business Support Professional IV - National Security Research Oversight Office

Posting Title

Business Support Professional IV - National Security Research Oversight Office

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Location

CO - Golden

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Position Type

Regular

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Hours Per Week

40

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Working at NREL

Join a team of world-class scientists, engineers, and visionaries dedicated to shaping the world’s energy future through cutting-edge research and innovation. From our vision to our NREL community, we are unique in the research community. We are focused on impact. From our work in basic sciences to systems engineering, analysis, demonstration, and deployment, we are focused on solving market-relevant problems that result in advanced, secure, reliable, and affordable energy systems. We are trusted clean energy leaders, developing cost-saving solutions that make U.S. industries more competitive, and support job creation and economic growth across rural and urban communities.

At NREL, we offer a unique, mission-driven work environment with cutting-edge facilities and multidisciplinary research teams. NREL's environment offers strong partnerships with industry, academia, and other national laboratories, as well as professional development opportunities and a competitive benefits package for employees.

Learn about NREL’s critical objectives: NREL's Mission and Vision.

Job Description

NREL’s National Security Research Oversight Office (NSRO) enables and oversees the lab’s national security research portfolio. This position reports to the NSRO Director and provides support to administrative and operational aspects of the Office’s responsibilities. This position requires a high degree of confidentiality, strong organizational skills, the ability to prioritize multiple demands, and excellent interpersonal skills.

The Business Support IV/Administrative Associate creates, maintains and/or distributes a range of correspondence, reports, documentation, and processes with minimum supervision and oversight. This position has frequent interaction with internal and external collaborators, business partners, and other colleagues. Duties involve the use of MS Office products (MS Outlook, Word, Excel, PowerPoint, Teams), so the AA will need to maintain advanced proficiency in these tools as well as multiple online systems for finance, purchasing, travel, personnel management, to name a few. The successful candidate will enjoy continuous learning, thrive in a dynamic environment, and be comfortable with ambiguity.

Typical tasks Include:

• Serving as a resource to the NSRO Director and staff on institutional processes, procedures, and requirements, and provide input and recommendations on organization-specific administrative practices
• Interfacing effectively with the NSRO team, the many Centers and Offices throughout NREL, senior NREL leadership, Department of Energy colleagues, and staff of other government and non-government organizations
• Attending and drafting notes at weekly Office meetings
• Proactively managing and/or monitoring multiple tasks and sources of information
• Drafting correspondence for response to internal and external inquiries
• Maintaining calendar(s) and scheduling meetings
• Preparing and maintaining electronic files as needed
• Coordinating the use of space in multiple venues
• Following all Environment, Safety, Health and Quality policies and procedures to ensure and maintain a safe working environment
• Following all NREL policies and procedures to ensure compliance with DOE orders and NREL requirements
• Fulfilling additional duties as necessary.

Note: This position requires a Hybrid work arrangement, including regular in-person work at NREL's South Table Mountain Campus in Golden, CO, and is not eligible for 100% remote work arrangements.

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Basic Qualifications

High School Diploma or equivalent and 7 or more years of experience or equivalent relevant education/experience. Or, relevant Associate's Degree or certification program of comparable scope and 5 or more years of experience or equivalent relevant education/experience. Extensive knowledge in specialized focused business support functions. A comprehensive understanding of both general and specific aspects of business support activities, and their practical application to a wide variety of problems and situations specific to the discipline or field supported. Advanced skills in applicable software packages and office equipment. Considerable project administration and business services skills. Broad knowledge of specific principles, procedures and practices related to supported fields and disciplines. Excellent written and verbal communication skills, team and interpersonal skills.

* Must meet educational requirements prior to employment start date.

Additional Required Qualifications

• Four to six years of experience in a fast-paced business environment with advanced experience in a senior administrative/support role
• Considerable knowledge of specialized focused business support functions
• Demonstrated leadership in team, task, and project administration skills
• Strong organizational and problem-solving skills 
• Ability to efficiently prioritize duties, multitask and complete assignments with strict deadlines and deliver high-quality work
• Rigorous protection of confidential information
• Excellent interpersonal, conflict resolution, team collaboration and communication skills
• Ability to work independently with minimal guidance
• High standards of work quality and professional conduct
• Ability to obtain and maintain a valid U.S. security clearance. Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE O 472.2A for additional information.

Preferred Qualifications

• Active Q/SCI or TS/SCI clearance
• Experience working in classified environments.

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Job Application Submission Window

The anticipated closing window for application submission is up to 30 days and may be extended as needed.

Annual Salary Range (based on full-time 40 hours per week)

Job Profile: Business Support IV / Annual Salary Range: $56,800 - $93,700

NREL takes into consideration a candidate’s education, training, and experience, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the Colorado Equal Pay for Equal Work Act, a potential new employee’s salary history will not be used in compensation decisions.

Benefits Summary

Benefits include medical, dental, and vision insurance; short*- and long-term disability insurance; pension benefits*; 403(b) Employee Savings Plan with employer match*; life and accidental death and dismemberment (AD&D) insurance; personal time off (PTO) and sick leave; paid holidays; and tuition reimbursement*. NREL employees may be eligible for, but are not guaranteed, performance-, merit-, and achievement- based awards that include a monetary component. Some positions may be eligible for relocation expense reimbursement. Limited-term positions are not eligible for long-term disability or tuition reimbursement.

* Based on eligibility rules

Badging Requirement

NREL is subject to Department of Energy (DOE) access restrictions. All employees must also be able to obtain and maintain a federal Personal Identity Verification (PIV) card as required by Homeland Security Presidential Directive 12 (HSPD-12), which includes a favorable background investigation.

Drug Free Workplace

NREL is committed to maintaining a drug-free workplace in accordance with the federal Drug-Free Workplace Act and complies with federal laws prohibiting the possession and use of illegal drugs. Under federal law, marijuana remains an illegal drug.

If you are offered employment at NREL, you must pass a pre-employment drug test prior to commencing employment. Unless prohibited by state or local law, the pre-employment drug test will include marijuana. If you test positive on the pre-employment drug test, your offer of employment may be withdrawn.

Submission Guidelines

Please note that in order to be considered an applicant for any position at NREL you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

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EEO Policy

NREL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard basis of age (40 and over), color, disability, gender identity, genetic information, marital status, domestic partner status, military or veteran status, national origin/ancestry, race, religion, creed, sex (including pregnancy, childbirth, breastfeeding), sexual orientation, and any other applicable status protected by federal, state, or local laws.

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