Key Facts

Remote From:

Anywhere

Full time

English

Hard Skills

Organizational Structure Contract Management Salesforce Clinical Trial Planning

Other Skills

•
Communication
•
Detail Oriented
•
Multitasking
•
Budgeting
•
Microsoft Office

Roles & Responsibilities

Bachelor’s degree in business, Finance, Life Science and/or equivalent experience
Resourceful with the ability to multitask in a fast-paced environment
High degree of accuracy, organization, and attention to detail
Ability to communicate clearly and effectively in a professional manner

Requirements:

Maintain electronic files and related data/system fields for clinical trial contractual agreements
Track negotiations and follow-up as needed to ensure timely execution of clinical trial contractual agreements
Monitor group mailbox for actionable items and address or communicate to responsible party accordingly
Assist in providing accurate and up-to-date status information to the organization as appropriate

Headlands Research

Research

About Headlands Research

Headlands Research is a leading globally integrated site organization with a mission to improve patients’ lives by advancing innovative medical therapies. Headlands Research is comprised of the highest quality dedicated and embedded research centers across North America. Our investigators and sites have completed 5,000+ Phase I-IV trials to date in various TA areas including but not limited to Allergy, Cardiovascular, Dermatology, Emergency Medicine, Endocrinology, Family Medicine, Family Practice, Gastroenterology, Immunology, Infectious Disease Prophylaxis and Treatment, Internal Medicine, Nephrology, Neurology. Obstetrics and Gynecology (OB/GYN), Oncology, Ophthalmology, Orthopaedics, Otolaryngology (ENT), Pediatrics, Physical Medicine and Rehabilitation, Plastic Surgery, Preventive Medicine, Psychiatry, Urology and Vaccine.

Company type: Scaleup

Industry: Research

Founded: 2018

Company size: 201 - 500

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Job description

At Headlands Research, we are dedicated to enhancing clinical trial delivery within our communities. As a leading network of advanced clinical trial sites, we leverage cutting-edge technology and exceptional support services to broaden outreach and participation. Founded in 2018, our rapidly growing company currently operates 20+ sites across the US and Canada, with plans for further expansion.

The Role

We are looking for a motivated individual to support the Budget & Contracts team with site clinical trial agreements and related documents, processes, and systems. The Budget & Contracts Associate will communicate regularly with internal and external stakeholders including but not limited to Budget & Contract Managers, Financial teams, Operational leaders, Site Directors, Sponsors and CROs. You will assist with Budget & Contract processes to effectively execute maximum revenue contracts in an assertive timeframe to ensure our sites can be the first to enroll in any given study.

The successful candidate for this role should possess strong and professional communication skills, excellent attention to detail, resourcefulness, the ability to multitask in a fast-paced environment and a “how might we” mentality.

Duties

Maintain electronic files and related data/system fields for clinical trial contractual agreements
Track negotiations and follow-up as needed to ensure timely execution of clinical trial contractual agreements
Monitor group mailbox for actionable items and address or communicate to responsible party accordingly
Assist in providing accurate and up-to-date status information to the organization as appropriate
Follow up with internal and external stakeholders to move processes forward in a timely manner
Initiate and process contractual amendments through full execution
Initiates and finalizes budgets for federally- funded awarded trials
Complete payment information forms and similar questionnaires
Assist in the periodic review and QC of agreements and related data, including routing CTA documents as required

Support the organization’s effective use of systems, including holding training and creating presentations to explain workflows and best practices

Other duties as assigned

Qualifications

Education

Bachelor’s degree in business, Finance, Life Science and/or equivalent experience

Experience

Resourceful with the ability to multitask in a fast-paced environment
High degree of accuracy, organization, and attention to detail
Ability to communicate clearly and effectively in a professional manner
Ability to successfully work in a “virtual” team environment
Strong Microsoft Office suite experience
Experience with Salesforce and/or LinkSquares a plus
Prior experience with clinical trial agreements and budgets a plus
Paralegal experience a plus

Position Type: Full Time, Permanent

Location: Fully Remote

Travel: 0%

Work Schedule: Monday - Friday, Regular Business Hours

Headlands Research will never ask a candidate for personal identifiable information (date of birth, social security number, driver’s license information, etc) via email or messenger tools, or for a financial deposit of any kind.

Headlands Research is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Need Assistance?

Headlands Research is committed to providing access and reasonable accommodation in its employment for individuals with disabilities. To request disability accommodation in the application process, contact recruiting@headlandsresearch.com for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.