Location: Remote — LATAM
Employment Type: Full-Time
Compensation: $1,300 – $1,800 USD/month
Contract Type: Independent Contractor
The company is a fast-growing U.S.-based business operating in the construction and home planning industry, focused on delivering high-quality residential building plan solutions across the United States. The company operates in a fast-paced, entrepreneurial environment where efficiency, organization, and proactive problem-solving are highly valued.
The company is seeking a highly organized and resourceful Business Operations & Executive Coordinator to support leadership, streamline operations, maintain vendor and website organization, and keep day-to-day activities moving efficiently across multiple areas of the business.
This is an ideal opportunity for someone who enjoys wearing multiple hats, taking ownership, solving problems independently, and helping bring structure to a growing operation.
Manage and organize the CEO’s inbox and communications
Flag high-priority emails and help prioritize responses
Coordinate calendar scheduling and meetings
Prepare notes, reminders, and follow-ups
Help move projects and tasks from “pending” to “done”
Support leadership with day-to-day operational coordination
Research and identify vendors nationwide, including:
Steel suppliers
Erection crews
Specialty construction vendors
Gather contact details, pricing, service areas, and availability
Maintain organized and searchable spreadsheets/databases
Follow up with vendors to collect missing information
Keep vendor records accurate and updated for internal use
Update product listings and content in WordPress
Upload and organize product photos and project images
Use Adobe Photoshop or similar tools to resize, crop, and optimize images
Help maintain accurate and visually organized product pages
Support updates to product descriptions and related website content
Organize project photos and videos from completed builds
Create simple marketing videos using existing photo/video assets
Help maintain organized media libraries
Coordinate with leadership on content priorities and timelines
Coordinate deliveries and scheduling
Assist with tracking materials and logistics
Support reporting and operational admin tasks
Help remove operational bottlenecks and improve day-to-day efficiency
Data entry and documentation
Organizing digital files and systems
Managing recurring administrative tasks
Supporting the team wherever needed to keep operations moving smoothly
Highly organized and detail-oriented
Strong follow-through and accountability
Excellent written and verbal communication skills
Comfortable researching vendors and making calls
Experience with WordPress
Familiarity with Adobe Photoshop, Canva, or similar tools
Basic video editing skills for simple marketing/social media content
Strong spreadsheet and organizational skills
Ability to manage multiple moving parts simultaneously
Resourceful, proactive, and solutions-oriented
Comfortable working independently in a remote environment
Experience supporting an executive or business owner
Experience in construction, logistics, or vendor coordination
Strong Excel or Google Sheets skills
Experience maintaining websites or product databases
Familiarity with operational workflows and process coordination
In this role, leadership stays focused because operations stay organized and moving efficiently.
Vendor information remains accurate and easy to access.
Deliveries and scheduling stay organized.
Website content stays updated and visually polished.
Marketing assets remain organized and useful.
Most importantly, this role helps reduce friction across the business and supports the company’s continued growth.
This is a remote/telecommute position.
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Alternative Payments
Entrepreneur Cooperative
Entrepreneur Cooperative
Entrepreneur Cooperative
