Key Facts

Remote From:

Fixed term

Mid-level (2-5 years)

English

Hard Skills

Microsoft Power Automate Zapier Asana Asana Analytical Dashboard Microsoft Teams Voice Operational Reporting Naming Conventions KPI Management Project Management +29 more

Other Skills

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Task Planning
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Governance
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Non-Verbal Communication
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Organizational Skills
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Problem Solving

Roles & Responsibilities

2+ years of hands-on experience administering and automating Asana
Experience with workflow automation platforms such as Power Automate, Zapier, Make
Strong understanding of operational workflows and process design
Experience configuring Asana components (custom fields, forms, rules, portfolios, dashboards, templates)

Requirements:

Configure and maintain Asana workspaces, teams, projects, portfolios, templates, and custom fields
Design and implement automation rules within Asana
Build cross-platform automations using Power Automate, Zapier, Make, Slack/Microsoft Teams, and Outlook/Gmail integrations
Automate task routing, approvals, reminders, escalations, recurring workflows, and status updates

Pyrovio

About Pyrovio

We translate strategy into long-term, sustainable, and measurable results by using our three-tier approach: Strategy, Capability and Execution. We structure our work with clients around three critical questions: 1. STRATEGY — Are we doing the ‘right’ things? Gut instincts alone are not enough to manage a growing enterprise. You need strong analytics to make the quantifiable strategic decisions that will drive your continued success. Capital spending and organizational initiatives must be aligned to the strategy. We help you implement strategic alignment tools to prioritize your capital spending and strategic initiatives. 2. CAPABILITY — Are we ‘capable’ of doing the ‘right’ things? Capability is the readiness of the company to navigate the path set by its strategy. The importance of capabilities was highlighted when research showed that some companies consistently outperformed others despite having similar strategies, market positions, value propositions and pricing. Those leading companies were found to have superior capabilities that allowed them to perfect the implementation of their strategies. We help you transform your organization and develop the capabilities required for strategy implementation. Our engagement is often structured around the four elements of capability: process, organization, systems, and performance. 3. EXECUTION — Are we ‘executing’ the ‘right’ things ‘right’? Strategy and capability are essential to superior performance, but they alone are not sufficient for a company’s success. Excellence in execution is the third required ingredient. Execution is about getting things done. Excellence in execution is about getting things done right every time. Our involvement during the execution phase is usually categorized under one of the following categories or a combination thereof: · Monitoring and measuring performance · Outsourcing some of the client’s business functions

Company type: SME

Founded: 2018

Company size: 51 - 200

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Job description

Asana Automation Specialist (Contract)

Position Summary

We are seeking a contract-based Asana Automation Specialist to design, implement, and optimize workflow automation within Asana and related business systems. This role focuses on improving operational efficiency, reducing manual administrative effort, enhancing visibility across projects, and supporting scalable execution processes across consulting, operations, and business functions.

The ideal candidate combines strong process-thinking capabilities with hands-on experience configuring Asana workflows, rules, forms, integrations, reporting, and automation across platforms such as Microsoft 365, Power Automate, Zapier, Make, Slack, Teams, and related tools.

Key Responsibilities

Asana System Architecture & Administration

Configure and maintain Asana workspaces, teams, projects, portfolios, templates, and custom fields
Develop scalable project and task structures aligned with organizational workflows
Standardize project management processes and governance within Asana
Optimize permissions, access structures, naming conventions, and organizational standards

Workflow Automation

Design and implement automation rules within Asana
Build cross-platform automations using:

Microsoft Power Automate
Zapier
Make (Integromat)
Slack / Microsoft Teams
Outlook / Gmail integrations

Automate task routing, approvals, reminders, escalations, recurring workflows, and status updates
Reduce manual work by integrating business systems and workflows

Process Improvement

Analyze existing operational workflows and identify automation opportunities
Translate business requirements into efficient workflow designs
Improve execution tracking, accountability, and visibility across teams
Support continuous improvement initiatives through workflow optimization

Reporting & Dashboards

Build dashboards and reporting structures within Asana
Develop KPI tracking and operational reporting mechanisms
Improve visibility into project status, workload, deadlines, and execution metrics
Support executive reporting requirements

Integration & Data Management

Support integrations between Asana and external systems
Assist with importing/exporting data and workflow migration efforts
Ensure data consistency and organizational standards across projects
Help establish scalable information management practices

Documentation & Training

Develop workflow documentation, SOPs, and user guides
Train team members on Asana usage and workflow standards
Support onboarding and adoption efforts
Provide troubleshooting and ongoing user support

Required Qualifications

2+ years of hands-on experience administering and automating Asana
Experience with workflow automation platforms such as:

Power Automate
Zapier
Make

Strong understanding of operational workflows and process design
Experience configuring:

Custom fields
Forms
Rules
Portfolios
Dashboards
Templates

Strong organizational and problem-solving skills
Ability to translate business needs into practical system workflows
Excellent written and verbal communication skills
Ability to work independently in a fast-paced environment

Preferred Qualifications

Experience supporting consulting, professional services, engineering, construction, infrastructure, or operations teams
Familiarity with Microsoft 365 ecosystem
Experience integrating Asana with CRM, ERP, document management, or communication systems
Knowledge of project management methodologies and operational governance
Experience with AI-enabled workflow tools and automation concepts

Contract Structure

Contract / Part-Time / Flexible Hours
Remote preferred
Hourly or milestone-based compensation
Potential for ongoing engagement based on performance and organizational needs

Example Deliverables

Automated intake and task routing systems
Executive dashboards and portfolio visibility tools
Email-to-task delegation workflows
Workflow templates and standard operating structures
Automated reporting and notification systems
Cross-functional project tracking systems

Ideal Candidate Profile

This role is best suited for someone who enjoys combining operational thinking with systems automation — someone capable of structuring workflows, improving execution discipline, and building scalable systems that reduce friction and administrative overhead.

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