Marketing Project Coordinator

Job Title: Marketing Project Coordinator

Location: Remote (Eastern or Central time preferred)

Department: Corporate Marketing/Creative services

Reports To: Director of Creative Services

About GTT:

GTT is a leading networking and security as a service provider for multinational organizations, simply and securely connecting people and machines to data and applications – anywhere in the world. We serve thousands of organizations, bringing together the right people, partners and technology to reduce the burden on IT teams and solve the most pressing networking and security challenges. Built on our top-ranked global Tier 1 network, GTT Envision is a single global technology platform to connect, orchestrate, virtualize and automate enterprise networks, enabling customers with consumable solutions to achieve business missions and meet ongoing demand when, where and how needed. Our portfolio includes SASE, SD-WAN, security, internet, voice and other connectivity options, complemented by a suite of professional services and exceptional sales and support teams in local markets around the globe. We partner with our customers to deliver Greater Technology Together. For more information, please visit www.gtt.net.

Role Summary:

We are seeking an energetic, detail-oriented Marketing Project Management Coordinator, who will assist in the meticulous coordination of marketing plans and maintenance of records, documents and libraries. Reporting to our Director of Creative Services, you will be the central hub that maintains project schedules, evaluates day-to-day priorities, identifies areas of concern and ensures that commitments to finance and billing are in order.

This role is perfect for someone looking to kickstart their project management or marketing operations career in a marketing and communications environment that handles Creative, Demand Generation, PR, Internal, Partner and Product marketing. If you are dedicated to ensuring effective communication, meticulous planning and team engagement while contributing to a company known for its excellence, we invite you to apply.

Key Responsibilities:

• Project Planning & Execution:
  • Work with the Director of Creative Services and other stakeholders to create and maintain comprehensive project plans and detailed timelines to support integrated marketing campaigns and initiatives, including status reporting, identification of risk and adjustments to stakeholders.
  • Monitor project progress, re-evaluate priorities daily and make adjusting recommendations for resource allocation and timelines when necessary.
  • Integrate plans between Corporate Marketing and other cross-functional teams including Field Marketing, Product Management and Human Resources
  • Initiate and track purchase orders and invoices and monthly accrual process
  • Assign projects and tasks through the project management system to ensure that document and image libraries are up to date.
• Financial and Calendar Management:
  • Maintain up-to-date project calendars and schedules using Jira, a cloud-based project management platform.
  • Coordinate meeting times and resource availability, collaborating with team members and cross-functional partners.
  • Work across Corporate Marketing and Finance managing the tasks associated with tracking the annual budget
• Process Improvement:
  • Analyze project outcomes, identify gaps and suggest process enhancements that drive efficiency and better integration across teams.
  • Leverage Jira and other project management tools to implement best practices in planning and reporting.

Required Experience/Qualifications:

• Up to three years of project management and financial task administration experience, preferably within a marketing or creative environment.
• A bachelor’s degree in marketing, business administration, communications, or a related field is preferred.
• Proficiency with Jira or similar project management systems.
• Excellent organizational abilities.
• Working level understanding of business and financial terminologies
• Above average written and verbal communication skill.
• Must be capable of presenting complex timelines and project plans to diverse audiences in a clear and engaging manner.
• Ability to manage multiple projects simultaneously, suggesting priority adjustments and communicating changes as projects evolve.
• Proactive approach to problem-solving and process optimization.
• Day to day working level of expertise with Microsoft office tools including Excel (basic formulas, pivot tables and data manipulation), Word, PowerPoint, Teams, SharePoint.

Universal Competencies

• Continuous Improvement: Knowledge of transformation initiatives to drive fundamental changes, enhance responsiveness and efficiency to core business practices. Ability to drive cultural changes from best effort to results oriented.
• Customer First (Non-Customer Facing): Knowledge of internal customer interactions, creating a culture of accountability, collaboration, and partnership. Ability to build an environment supporting internal customer value creation at every level.
• Operational Excellence: Understanding the system-driven processes for consistency and scalability. Ability to re-focus processes and systems from integration activity to maximizing a positive customer impact and anticipating future trends.

EEO Statement

GTT provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, GTT complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

GTT expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of GTT’s employees to perform their job duties may result in discipline up to and including discharge.

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