Accounts Payable Administrator

Role Summary

• Responsibilities: As an Accounts Payable Administrator focusing on the company’s purchase ledger, you will utilise your existing experience to play a key role in delivering a wide range of financial tasks, quickly taking on significant responsibility across the Finance function
• Salary: £25,000 to £29,000 per annum, depending on your previous experience
• Benefits: Discretionary profit share bonuses paid twice per year, hybrid and flexible working options, generous holiday allowance, private medical insurance, critical illness cover, income protection, full funding for external training, and more
• Role Type: Full-time, permanent
• Start Date: We are currently recruiting for start dates throughout 2025, including August and September, and you will be asked to state your availability on your application form
• Application Deadlines: Whilst there are no set application deadlines, we strongly recommend applying as early as possible. The role will close when a suitable candidate is found
• Location: This role is available in our Global Headquarters in Cambridge

About the Role

As an Accounts Payable Administrator at Costello Medical, you will be responsible for the effective processing of our purchase ledger within the Finance team, as well as playing a key part in the development of our financial processes, allowing for real autonomy in the role. You will also have the opportunity to take on additional responsibilities across the Finance function, enabling you to take initiative and proactively shape the role as it evolves.

Key responsibilities will include:

• Processing supplier invoices and credit card transactions
• Processing internal and recharged expenses
• Bookkeeping across all group companies using AIQ, Rapport3, and Concur
• Advising our scientific teams on expenses
• Investigating and resolving supplier queries
• Innovating and suggesting improvements across financial and administrative systems
• Assisting with tasks in other areas of finance, such as sales ledger and reporting
• Projecting a positive image of the Finance team and actively seeking to reduce the administrative burden placed on others

You will receive comprehensive one-to-one training from experienced members of the team, learning about the technical aspects of the role and effective project management.

Hybrid Working Policy: We believe that having face-to-face time in the office holds many benefits and is central to ensuring that the community we have created, where people have a workplace they belong to and feel part of, is never lost. At the same time, we recognise that homeworking can improve work life balance, reduce commuting times and costs, and provide the opportunity to juggle personal commitments.

Therefore, we offer flexible working arrangements that allow our colleagues who have passed probation to work from home up to half their time, measured across a 2-week rolling period. During your probationary period (normally the first 6 months of the role), you will be able to work from home 1 day per week.

Career Profile

To learn more about the personal and professional development opportunities at Costello Medical, explore first-hand career profiles from our colleagues about their experiences with the company: https://www.costellomedical.co.uk/careers/working-at-costello-medical/

About Costello Medical

Costello Medical is a rapidly growing global healthcare agency specialising in medical communications, market access, and health economic and outcomes research. We work with a wide range of clients, including the industry’s most successful pharmaceutical and medical technology companies, patient and public health bodies, and charitable organisations. We have been listed in the Top 100 Best Companies to Work For list since 2017 and were proud to receive B Corporation accreditation in 2022. Learn more about us, our work, and our mission on our website: https://www.costellomedical.com/

Requirements

About You

We are seeking an enthusiastic and ambitious candidate who is eager to embrace new challenges and excel in providing outstanding support to our Finance team. You will enjoy developing, improving, and taking ownership of internal purchase ledger processes as the company continues to grow. You will also enjoy working in a fast-paced environment, learning all aspects of our internal systems, and proactively facilitating improvements across our financial functions.

Essential requirements for the role are:

• At least one year of experience working in a finance-related role
• Experience working directly within purchase ledger
• Excellent numerical skills
• Strong communication skills, both written and verbal, alongside an ability to build robust and sustainable working relationships
• Exceptional organisational skills and an ability to apply meticulous attention to detail
• The ability to plan and prioritise your own time, manage and meet competing deadlines, and coordinate effectively with others
• An interest in, and aptitude for, mastering unfamiliar systems and company processes
• Experience using Microsoft Office applications, specifically the VLOOKUP and pivot table functions in Excel

Desired requirements for the role are:

• Recent experience managing accounts payable processes
• Practical experience using the Rapport3, Concur, and AccountsIQ applications, as well as an understanding of other financial systems
• Completed, or working towards the completion of, an AAT Level 3 or Level 4 qualification

Benefits

What We Offer

Alongside our award-winning company culture, where every team member is celebrated, respected, and has their voice heard, we are proud to offer a comprehensive benefits package that includes:

• A starting salary of £25,000 to £29,000 per annum, depending on your experience, as well as a discretionary profit share bonus paid twice per year
• 25 days’ annual leave plus bank and public holidays, as well as a holiday buy and sell scheme
• Flexible working hours and the chance to work from home for up to half of your working time after passing probation
• A flexible benefits scheme offering cash payments, additional pension contributions, and more
• Private Medical Insurance which offers comprehensive cover on a “medical history disregard” basis
• Paid study leave and funding for external qualifications
• Critical Illness Cover, Income Protection, and Life Assurance
• Paid and unpaid sabbaticals based on length of service

Please click here to learn about our full reward package and the other benefits of working for Costello Medical: https://www.costellomedical.com/careers/benefits-package-in-the-uk/

The Application Process

You are required to submit your CV and a cover letter via our online application form. In your cover letter, you must explain why you think you would be suited to the role and why you would like to join Costello Medical, with examples to support both.

Our recruitment process then begins with a telephone interview conducted by a member of the Talent Acquisition team. If successful, you will be invited to an interview in our office with senior members of the Finance team, which also includes a collaborative assessment. Our standard recruitment process lasts around 3 to 4 weeks, however, this can be adapted if necessary.

As an equal opportunity employer, we are committed to fostering a diverse and inclusive workforce and, throughout the recruitment process, there are a number of reasonable adjustments we can provide: https://www.costellomedical.com/reasonable-adjustments/

Please note that, whilst we embrace AI to innovate and improve processes, your role may involve working with confidential data that cannot be uploaded to AI. Therefore, it is important for us to assess your own skills and abilities, so we recommend that you do not rely solely on this technology to generate any application materials.

Visa Sponsorship

Please note that this role does not meet the eligibility criteria for visa sponsorship, and you will therefore need the right to work in the UK independently from the company.