Office Manager/Bookkeeper

About the Role

We are seeking a highly capable and experienced Office Manager / Bookkeeper to support our growing operations. As we expand our team, this new position is critical in maintaining smooth administrative processes and accurate financial oversight. You’ll be the linchpin of our back-office systems, ensuring that daily operations run efficiently and in line with our core values.

This is a full-time, remote role that reports directly to the company director. You’ll be responsible not only for execution but also for refining and documenting the systems that underpin our operations. Strong communication, especially verbal English, is essential, as is comfort with digital tools and remote collaboration.

Requirements

Key Responsibilities

• Reconciliation of accounts payable (AP) and accounts receivable (AR) in Xero
  

• Preparation of monthly profit & loss reports in Xero
  

• Generation of project-specific P&L summaries and daily breakdowns
  

• Management of financial tagging systems within Gmail
  

• Oversight of timesheet completion by project managers and subcontractors
  

• Uploading and verification of financial receipts (Wise / Monzo)
  

• Recordkeeping of staff leave (sickness, paternity, compassionate) in Notion
  

• Renewing, renegotiating, or cancelling software subscriptions
  

• Management of vehicle-related admin (insurance, tax renewals, etc.)
  

• Consolidation of KPIs and monthly reporting to the director
  

• Maintenance and updating of the Standard Operating Procedures (SOP) library
  

Essential Skills & Attributes

• Strong sense of ownership and accountability for financial accuracy
  

• Exceptional organisational and administrative abilities
  

• Keen attention to detail and accuracy with numbers
  

• Excellent time management and prioritisation skills
  

• Clear and professional communication skills, especially spoken English
  

• A proactive, self-starting approach to problem-solving
  

• Ability to balance multiple administrative and financial tasks seamlessly
  

Required Software Experience

• Xero (mandatory)
  

• Dext
  

• Notion
  

• Gmail
  

Personal Conduct Expectations

You will be expected to work with integrity, professionalism, and a commitment to excellence. Our internal values emphasise:

• Accountability and ownership
  

• Consistent high-quality work
  

• Respect and professionalism in all interactions
  

• Team contribution and collaboration
  

• Continuous learning and process improvement