Offer summary

Qualifications:

At least 4 years of experience supporting C-suite executives., Strong organizational and multitasking skills., Excellent communication and interpersonal abilities., Discretion and professionalism in handling sensitive information..

Key responsibilities:

Manage calendars, schedule meetings, and coordinate travel arrangements.

Prepare agendas, take minutes, and assist with presentations.

Review legal documents and handle company reimbursements and vendor payments.

Support company events and special projects as needed.

Job description

THE ROLE :

Think fast, act faster and always one step ahead? We are looking for a sharp, proactive Executive Assistant who can juggle calendars, tame to-do lists, and keep our CEO and COO on track (and sane). You will be the glue between our execs and the rest of the world - internal, external, intergalactic (kidding…maybe).

If you have got eagle-eye attention to detail, love making things run like clockwork and thrive in fast-paced environments, we want you on our side. Bonus points if you bring coffee and solutions.

KEY RESPONSIBILITIES :

Be the gatekeeper and time wizard - own the CEO & COO’s calendars, schedule meetings like a pro and make sure no double bookings sneak through.
Manage all incoming emails and messages - filter the noise, flag the important stuff and keep the CEO & COO focused on what matters.
Review contracts, NDAs and legal docs with a sharp eye - proof, polish and prep for approval.
Be the meeting MVP - prep agendas, take minutes, compile research and make presentations shine.
Plan travel like a logistics boss - flights, hotels, visas, itineraries.. the works.
Handle monthly claim reimbursements with accuracy and efficiency.
Manage vendor payments and keep things running smoothly.
Take charge of the company credit cards (yes, both of them!).
Assist with monthly company tax payments - no deadline slips on your watch.
Jump into company-wide event planning when needed - from behind the scenes to full execution.
Take on special projects and tasks as assigned - you’re the person the CEO & COO trust to get it done.

WHAT MAKES YOU A GREAT FIT :

You have spent 4+ years making C-suite chaos look easy - supporting execs with grace, speed and structure.
Thrived in startups or high-speed environments? Even better - you know how to stay cool under pressure.
You have got a friendly, can-do attitude that helps you work smoothly with everyone - from interns to clients.
Your communication game is strong - polished emails, clear updates and confident calls are your thing.
You are a detail-obsessed multitasker, juggling priorities like a seasoned pro.
Quick on your feet and full of solutions - you anticipate needs before they are spoken.
You handle the unexpected like a ninja - adaptable, resourceful and always composed.
And above all, you carry yourself with discretion, professionalism and trustworthiness at all times.

ENJOY THESE BENEFITS :

Full-time remote work setting
Paid Time Off (30 days annually)
Observance of public holidays
Internet Allowance
Health and Wellness Allowance
Technology Benefit
Maternity and Paternity Benefit
Loyalty Rewards
Performance-based Incentives and Bonuses
Outcome-focused Environment

GET IN TOUCH :

We encourage you to stay connected with us and follow our social media pages for the latest updates and future job opportunities at Chronos Agency :

We would like to emphasize that all matters related to job openings are conducted exclusively through our official channels. We urge you to exercise caution with any unofficial or suspicious correspondence. If you have any concerns, please do not hesitate to reach out to us directly.

⚠️ BEWARE OF RECRUITMENT SCAMS! ⚠️

We have been made aware of scammers impersonating Chronos Agency recruiters, promising jobs in exchange for money. Please note that Chronos Agency never asks for payment at any stage of the hiring process. Official communication is only done via our verified job platforms.

If you receive any suspicious messages, do not engage and report them immediately. Stay vigilant and apply only through our official channels!

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