Senior International Program Coordinator, College of Natural Sciences

Job Posting Title:

Senior International Program Coordinator, College of Natural Sciences

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Hiring Department:

College of Natural Sciences

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

Illinois

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Job Details:

General Notes

The College of Natural Sciences at the University of Texas at Austin strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University.  We are committed to being a community that celebrates the dignity of every individual, honors differences and lets each person know that they belong.  What starts here really does change the world.  For more information about the College of Natural Sciences, please visit. https://cns.utexas.edu.  

 

Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

Purpose

This role manages and supports international experiential learning programs for the College of Natural Sciences, including overseeing initiatives like faculty-led programs and research abroad (AIF). Responsibilities include program coordination, budgeting, faculty collaboration, student support, and aligning efforts with the College’s strategic goals. To advance our core mission of fostering wellness, belonging, and success for all students.

Responsibilities

• Program Strategy, Development & Expansion: Develop and coordinate international experiential learning programs in CNS including faculty-led programs, AIF, and other customized education abroad opportunities. Ensure international programs align with CNS experiential learning strategic goals. Meet with CNS faculty to advise on program development and international program options for students. Support the faculty proposal, selection, and awarding process for CNS faculty-led programs.
• Administrative Support & Contracts: Negotiate and process contracts with vendors and UT Business Contracts for international programming, and work as point of contact with vendors to execute student-focused programming. Provide administrative support for faculty-led and short-term programs in the college, including promotion, development, and budgets. Coordinate with UT and international partners to ensure CNS participation in exchange and affiliate programming, including administration of the AIF program. Develop and manage emergency response plans.
• Student Advising, Support, & Promotion: Manage student applications, scholarships, and preparation for their abroad experiences. Design and execute pre-departure orientations, returnee sessions, and program surveys, and provide support for students during international experiences. Create advising tools, resources, and promotional materials to support CNS students exploring study abroad and experiential learning abroad options. Plan and execute events to promote international program opportunities including information sessions, panels, tabling, and other promotional events. Hire, train, and supervise student staff to advise CNS undergraduate students on international program options and application process. Provide 1-1 support and planning for AIF program students.
• Liaising & Collaboration: Represent the College of Natural Sciences in on-campus and off-campus meetings and conferences to promote collaboration, information exchange, and professional development related to international education. Attend regular meetings with Texas Global Study Abroad Network and with the Education Abroad team to ensure that best practices and administrative protocols are being followed, and for ongoing access to training and resources. Liaise with Global Risk and Safety as necessary and appropriate for health and safety preparation of students and emergency management. Connect with exchange partners to explain and promote AIF program.
• Experiential Learning Team Engagement: Engage deeply as a staff member of the innovative CNS Office of Experiential Learning (ExL) team, participating in team meetings, events, special projects, communications, and day-to-day operations of the ExL office. Contribute thoughtfully to ExL team projects, proposals, and vision. Other duties as assigned, including supporting special projects and staffing events within CNS.

Required Qualifications

Bachelor’s degree. Minimum of five years’ experience coordinating or administering a project. Demonstrated experience in international programming and education abroad. Applicant must be organized and capable of planning and coordinating multiple tasks and managing their time. The position will require attention to detail, effective problem-solving skills, and excellent judgment. A proactive team player with demonstrated excellent communication skills, both verbal and written, and demonstrated ability to communicate effectively with internal and external constituents. Experience coordinating events and using web-conferencing services. Adaptable to changing conditions and flexible in working with different individuals. Ability to work at a high level with minimal supervision. Professional demeanor in all activities and interactions. An equivalent combination of relevant education and experience may be substituted as appropriate.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience managing a budget. Familiarity with and/or experience in one or more of the following: higher education, STEM education, and experiential learning. Experience in advising and coordinating programs such as exchange, affiliated, faculty-led, internships, or experiential opportunities abroad. Extensive experience living, studying, or working overseas. A proven track record of initiating new programs or projects and evaluating their effectiveness in achieving desired outcomes. Knowledge of student health, safety, and security issues in study abroad programs. Proficiency in a foreign language.

Salary Range

$60,000-$65,000

Working Conditions

• Eligible for up to 1 day per week of remote work after 6 months of employment
• Some evening and weekends required
• May include some travel
• May work around standard office conditions
• Repetitive use of a keyboard at a workstation
• May have to walk up and down stairs

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.