Offer summary

Qualifications:

Minimum of 5 years of experience in Accounts Payable and Employee Expense roles., Proficiency with ERP systems such as NetSuite and P2P platforms like Bill.com., Strong organizational and problem-solving skills with attention to detail., Excellent communication skills in English and ability to work in a fast-paced environment..

Key responsibilities:

Process and verify vendor invoices and employee expense reports.

Reconcile accounts payable balances and support audit activities.

Identify process improvements to enhance AP efficiency and scalability.

Collaborate with internal teams and vendors to resolve discrepancies.

Job description

As a Senior Accounts Payable Specialist at Vanta, you’ll play a critical role in ensuring the accuracy and efficiency of our accounts payable and employee expense processes. You'll be responsible for processing vendor invoices and employee reimbursements, resolving discrepancies, reconciling accounts, and supporting compliance and audit activities.

You’ll work closely with internal teams and external vendors to maintain strong relationships while upholding company policy and accounting best practices.

We’re looking for someone who is organized, detail-oriented, and thrives in a fast-paced, evolving environment. Your ability to work independently while identifying opportunities for improvement will help scale our processes in line with Vanta’s rapid growth.

As a Senior Accounts Payable Specialist, you’ll report to the Accounts Payable Supervisor and contribute significantly to our dynamic and rapidly expanding team.

Health Insurance/HMO
Enjoy unlimited MadMax Coffee
Diverse learning & growth opportunities
Accessible Cloud HR platform (Sprout)
Above standard leaves

Receive, review, and verify vendor invoices for accuracy, including pricing, quantity, and proper account coding
Enter invoice and expense reimbursement details into the accounting system with a high level of accuracy
Perform three-way matching of invoices, purchase orders, and receiving documents to prevent duplicate or erroneous payments
Review and process employee expense reports, ensuring compliance with company policies and accurate categorization of expenses
Resolve invoice discrepancies and disputes related to pricing, quantities, or delivery issues by liaising with vendors and internal stakeholders
Respond to employee inquiries regarding expense policies, reimbursement procedures, and status updates
Partner with the GL accounting team to prepare monthly accrual journal entries
Reconcile accounts payable balances to the general ledger on a regular basis
Identify and suggest process improvements to enhance AP efficiency and scalability
Ensure compliance with tax regulations, including preparation of 1099 forms and related documentation
Support internal and external audit requests with documentation and process explanations
Participate in ad hoc accounting projects and provide backup support to team members as needed

5+ years of experience in Accounts Payable and Employee Expense roles, ideally in a SaaS or high-growth technology company
Hands-on experience with tools such as Ramp, NetSuite (or other ERP systems), and Bill.com (or other P2P platforms)
Excellent organizational, interpersonal, and problem-solving skills
Strong written and verbal communication skills in English, with a customer-first mindset
Proven ability to handle a high volume of complex tasks accurately and efficiently
Comfortable in a dynamic environment with frequent changes and process evolution
Detail-oriented with excellent time management and prioritization skills
Availability to work U.S. core business hours
Energetic, team-oriented, and committed to continuous learning and process improvement

Required profile