Offer summary

Qualifications:

Minimum 2 years of experience in executive assistance, administration, or CRM support., Excellent English communication skills, both written and spoken., Proficient in Microsoft Office and Google Workspace., Experience with CRM tools like HubSpot and basic design with Canva..

Key responsibilities:

Manage the Managing Director’s calendar, emails, and priorities.

Coordinate meetings, calls, travel, and accommodations.

Prepare meeting agendas, follow-up summaries, and track outcomes.

Support administrative tasks, light marketing, and special projects.

Job description

Executive Assistant (Work-from-Home, PH-Based)

Perks & Benefits

100% Permanent Work-from-Home Setup
13th-Month Pay Bonus
Company-Provided Equipment
HMO with Dental & Life Insurance
18 Vacation Leaves + 6 Sick Leaves
Birthday Leave (with a cake!)
Tenure Incentives & Quarterly Perks
Free Meal Every 1st Friday of the Month

The Role: Executive Assistant
The Executive Assistant (EA) provides high-level administrative and operational support to the Managing Director across multiple business entities. This role ensures day-to-day priorities are effectively managed while also contributing to broader business administration, back-office functions, and continuity planning. The EA plays a critical role in maintaining efficiency, supporting growth, and building redundancy as the organization scales and faces increasing demands.

What You’ll Do:

Manage the Managing Director’s calendar, emails, and task priorities across multiple businesses.
Schedule and coordinate meetings, calls, travel, and accommodations.
Prepare meeting agendas, follow-up summaries, and track outcomes to ensure timely execution of action items.
Generate accurate and timely administrative reports to support leadership decisions.
Perform general administrative tasks including data entry, file organization, and document management.
Support light marketing tasks such as campaign coordination, research, and content formatting.
Collaborate closely with other team members involved in executive support to ensure coverage, consistency, and smooth handover of responsibilities.
Identify opportunities to streamline administrative and operational workflows.
Assist with ad hoc tasks and special projects assigned by the Managing Director.
Maintain compliance with internal processes, documentation standards, and quality controls.
Provide continuity and coverage during periods of high demand.

What We’re Looking For

Minimum 2 years of relevant experience in executive assistance, sales coordination, administration, or CRM support.
Excellent English communication skills (written and spoken).
Proficient in Microsoft Office and/or Google Workspace.
Experience using HubSpot or similar CRM tools.
Proficiency in Canva for basic design or content creation tasks.
Strong organizational skills, with the ability to multitask and meet deadlines independently.
Experience supporting Australian clients or working across time zones is a plus.