CPT-9188 Commercial Property Management Real Estate VA at 20four7VA

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CPT-9188 Commercial Property Management Real Estate VA

REQUIRED SERVICE: Real Estate Business Support VA
REQUESTED EXPERIENCE TIER LEVEL: Junior Level
MIN. HOURS/WEEK: 40 hours
SHIFT TIME ZONE: EST
SHIFT HOURS: 8 am to 4 pm or 9 am to 6 pm
SHIFT DAYS: Monday to Friday
Number of VAs: 1

GENDER PREFERENCE: N/A
LANGUAGES SPOKEN/PREFERENCE: English / good language skills
ACCENT PREFERENCE: Neutral
REGION PREFERENCES: N/A

We are a commercial property management company managing multiple office buildings, vendor, and tenant relationships, facilities, and maintenance-related concerns. We’re seeking a detail-oriented and proactive self-starter to support our operations, communications, to-do lists, and organizational workflows as a Virtual Assistant.

RESPONSIBILITIES:

• Manage and prioritize daily emails (20 – 50+) using Outlook.
• Organize and maintain task/to-do lists and schedules.
• Coordinate vendor communications (plumbers, electricians, landscapers, etc.).
• Follow up on work orders and ensure tasks are completed accurately on time and inspected. Create inspection completion reports.
• Review and confirm invoices with vendors and site contacts.
• Perform basic spreadsheet tasks using Excel (e.g., comparing multiple bids).
• Schedule appointments and send follow-ups/reminders.
• Place outbound calls to vendors and suppliers (e.g., for service calls or quotes).
• Support light project coordination related to renovations, repairs, and tenant needs.
• Assist in managing property-related inquiries and logistical tasks.

QUALIFICATIONS:

• Proven experience as an Administrative Assistant or Virtual Assistant.
  
• Prior exposure to commercial real estate or property management is a strong advantage.
• Strong English communication skills (spoken and written);
• Excellent organizational and prioritization skills.
• Proficient in Microsoft Outlook, Word, and Excel.
• Familiarity with U.S.-based phone systems or willingness to use platforms like RingCentral.
• Basic math and spreadsheet skills (e.g., calculating square footage or compiling vendor data).
• High level of reliability, professionalism, and confidentiality.

APPLICATION SOFTWARE KNOWLEDGEABLE/REQUIRED:

• MS Office Tools (Outlook, Excel, and Word)
• RingCentral or any similar VOIP
• Trillo – Task To Do list organization software (easy to use / we will train if needed)

CLIENT INDUSTRY: Real Estate

Want to work with this amazing client? Apply now and join 20four7VA! Join the remote world, today.

What we offer:

• Competitive rates
• Weekly payments
• Annual rate increase (based on performance)
• Paid time off
• Paid holidays
• Various open roles are available
• Free training and upskilling
• Constant support and guidance from managers and mentors
• Clear schedules and guidelines
• A vibrant community always ready to support you
• And more!