Offer summary

Qualifications:

University degree in Engineering, Architecture, Construction, Real Estate, Business Management, or related fields., At least 3 years of relevant experience in architecture, real estate, or construction., Proficiency in project management tools like Google Suite, Asana, or Notion., Fluency in both English and German, with knowledge of planning and construction norms..

Key responsibilities:

Oversee design, planning, and delivery of refurbishment and development projects.

Coordinate with external partners, contractors, and internal teams to ensure project execution.

Develop and manage project timelines, budgets, and scope, ensuring quality and compliance.

Lead launch activities and post-launch reviews to optimize project outcomes.

Job description

ABOUT NUMA

Hey there! We’re Numa, a forward-thinking hospitality brand redefining how people discover cities. We create spaces where simplicity meets innovation, offering thoughtfully designed rooms, studios, and apartments in the heart of Europe’s most vibrant neighbourhoods.
We’re not just transforming the guest experience—we’re revolutionizing the hospitality industry from the inside out. Our cutting-edge technology streamlines operations, delivering unparalleled value with no hidden fees—just real, quality experiences.
At Numa, we believe that travel should be curious and authentic, and we bring those same values to our work culture. As part of our team, you’ll experience a dynamic and supportive environment where creativity thrives, and your contributions make a real impact. We’re committed to fostering a diverse, inclusive, and equitable workplace where every voice is valued, and different perspectives fuel our innovation.

ABOUT THE ROLE

Your Mission

As part of our Project Management team, working closely with Design and Real Estate, you’ll play a vital role in shaping our project delivery processes and ensuring exceptional execution. You’ll oversee design, planning, and delivery for our refurbishment and development projects, with responsibilities that include:

Due Diligence:

Evaluating potential new properties and conducting technical due diligence.
Analysing existing plans and reports in areas like architecture, fire safety, MEP, and ICT.
Assessing the feasibility of implementing Numa standards (design, finishes, FFE, MEP, ICT).
Forecasting budgets and timelines.
Negotiating lease and vendor contracts.

Planning and Execution:

Leading project execution through effective project management tools and techniques.
Acting as the main external contact for developers, planning teams, contractors, and vendors.
Managing coordination, scope changes, and progress with contractors or developers, and holding regular meetings with detailed reports.
Leading internal coordination with Design, Procurement, Finance, Operations, Distribution, Revenue, and Legal teams.
Organizing weekly meetings, managing interdependencies, and resolving conflicts.
Setting up, monitoring, and updating project timelines.
Establishing and managing budgets, tracking scope, payments, and financial targets.
Ensuring lease contract compliance and reporting project performance to senior management.
Conducting site walkthroughs to check for quality and adherence to Numa standards.
Overseeing the snagging process and final project handover to Numa.

Launch:

Developing launch strategies and plans, including dates, local requirements, and operational setup.
Coordinating all departments involved in the launch (Operations, Distribution, Legal, Finance, Revenue).
Managing deliveries, installations, and FFE/OSE distribution, as well as signage and other collateral.
Overseeing final snagging and handover to operations teams, ensuring quality assurance.

Post-Launch:

Identifying and implementing workflow improvements and tech enhancements.
Conducting post-launch reviews and implementing best practices to optimise efficiency.
Finding time and cost-saving opportunities for future projects.

ABOUT YOU

University degree in Engineering, Architecture, Construction, Real Estate, Business Management, or related fields.
3+ years of relevant experience in architecture, real estate, or construction, ideally with experience at a similar company or developer.
Strong relationship-building skills with external partners.
Excellent stakeholder management and communication abilities.
Creative problem-solving skills and a keen eye for detail.
Ability to handle multiple projects and work well under pressure.
Proficiency in project management tools (Google Suite, Asana, Notion, etc.).
Knowledge of planning/construction norms, regulations, and contract law.
Fluency in English and German (required); other European languages are a plus.

ABOUT OUR OFFER

Empower your career: Thrive in a fast-paced, collaborative environment where your ideas help shape our future. Enjoy opportunities for professional growth and build a fulfilling career path.
Experience our brand: Immerse yourself in the Numa lifestyle with a complimentary stay. Share the love with friends and family through exclusive discounts on our stylish apartments. Connect with a global community of colleagues at our inspiring team-building events.

Numa values the diversity of the people it hires and serves. Diversity at our company means fostering a workplace in which individual differences are recognised, appreciated, respected and responded to in ways that fully develop and utilise each person’s talents and strengths. We therefore welcome applications from people of all races, ethnicities, disability statuses, ages, religions, gender identities, and sexual orientations.

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