Office Administrator

Hazen and Sawyer is seeking a highly organized, process-driven, and detail-oriented administrative professional to join our dynamic and high-performing Denver Tech Center office team. The ideal candidate will have prior experience working in a technical or engineering environment, demonstrating an ability to handle complex scheduling, provide proactive administrative support to engineers, and coordinate logistics for team events. We are looking for a team player who excels in a highly collaborative environment and is committed to supporting multiple levels of the organization with a strong ability to manage tasks independently. 

Why Hazen and Sawyer: 

• Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation), we are an employee-owned company with a singular focus on "all things water." 
• Our work includes planning, design, and oversight of construction of environmental infrastructure – for water, wastewater, and stormwater management. 
• We foster a work environment low on bureaucracy and high in creativity. 
• We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed. 
• We currently have over 2,000 employees in 70+ offices throughout the United States, Latin America, Canada, and the UK. 

Key Responsibilities:

Executive and Engineering Team Support: 

• Coordinate and manage complex schedules, meetings, and events, ensuring seamless calendar integration across departments.
• Demonstrated ability to proactively identify and resolve potential issues or concerns before they arise, coupled with a strong inclination for documenting processes to ensure seamless execution by yourself or other team members. Provide comprehensive administrative support to the management team and engineering staff.
• Manage receipts, expenses, and assist with budgeting for department-related needs.
• Coordinate office space arrangements, vendor communications, purchasing, and ensure adherence to project timelines.
• Assist with contractual obligations, maintaining records, and meeting deadlines for engineering and project needs. 

HR and Onboarding Support: 

• Support the hiring process by scheduling interviews and assisting with the onboarding of new hires.
• Prepare workspaces for new team members, including IT setup, desk arrangements, and business cards.
• Handle sensitive and confidential employee information with discretion.
• Conduct onboarding orientation with new hires.

Operations and Event Coordination: 

• Oversee day-to-day office management, including office upkeep, mail organization, supply ordering, and general cleanliness.
• Plan and coordinate company and engineering team events, managing budgets, venues, and vendor communications.
• Arrange catering and logistics for both internal and external meetings. Maintain client contact lists and coordinate travel arrangements for engineers and staff as needed.
• Serve as the primary point of contact for building management, maintenance, and office safety.

Document Control and Reporting: 

• Assist in document management, including contract filing, technical document formatting, and QA/QC processes.
• Support the preparation, printing, and binding of project deliverables and documents.
• Work with project managers to track and process invoices, ensuring timely submission to the accounting department.

Required Qualifications & Skills: 

• Minimum five years of experience in an administrative role, with prior exposure to an engineering or technical environment preferred.
• Exceptional organizational skills and the ability to manage multiple priorities and projects.
• Strong communication skills, both written and verbal, and comfort interacting with executives, engineers, vendors, and clients.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with Adobe, Bluebeam, and Procore is desirable but not required.
• Demonstrates strong attention to detail, work ethic, and ability to support technical teams with a focus on accuracy and efficiency.

Educational Requirements:

Candidates who have an associate’s degree are preferred, higher—advanced degrees are a plus, but most importantly, we value those who are eager to learn and support our team.

What We Offer: 

• Comprehensive health benefits (medical, dental, vision, and prescription plans). 
• Pre-tax flexible spending plans for medical, dependent care, and transportation. 
• Short and long-term disability, and employer paid life insurance. 
• Paid holidays, floating holidays, and paid time off (PTO). 
• Employer-contributed 401(k) plan and additional financial planning support. 
• Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships.  
• Starting pay range for this position depends on skills, experience, education and geographical location.