Executive Assistant, Global Sales

POSITION: Executive Assistant, Global Sales

DEPARTMENT: Legends Global Sales (LSM) 

REPORTS TO: Senior Vice President Sales

FLSA STATUS: Salaried / Exempt

LEGENDS & ASM GLOBAL

Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering end-to-end solutions – from venue development and event booking to revenue strategy and hospitality.

Legends brings a 360-degree, data-driven approach across Global Partnerships, Hospitality, Merchandise, and Attractions, working with top-tier clients to deliver exceptional experiences.

ASM Global, the world leader in venue management and live event production, oversees 350+ iconic venues stadiums, arenas, convention centers and theaters.

Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed. Are you ready to be part of the team that is transforming live entertainment? Join us to make legends happen!

GLOBAL SALES

A true partnership on every level. That’s what Legends forges with each and every team, stadium, athletic director, and owner we serve to strengthen sales and partnership results as a team effort. As an extension of your team, our sales experts work diligently with your management and staff to create solutions and programs that are always fully custom to your needs and goals. Look to us to delve deep to understand your values, your market and your target audience – help you solve problems and ultimately deliver the right game plan to drive your organization forward.

THE ROLE

The Executive Assistant will serve as a key administrative support role within the Legends Global Sales team, specifically supporting our College and Managed Venues portfolios. This individual will be responsible for managing a wide range of administrative, operational and organizational tasks to ensure the leadership team can focus on driving revenue and building client relationships.

The ideal candidate is detail-oriented, highly organized, proactive, and capable of managing multiple priorities in a fast-paced environment. This role requires strong communication and coordination skills, a commitment to accuracy, and a service-oriented mindset. The ideal candidate will be someone who thrives in ambiguity, anticipates needs, and loves to make things run smoother and smarter.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide day-to-day administrative support to the leadership teams across the Legends Global Sales College and Managed Venues divisions
• Manage complex and shifting calendar across time zones and priorities (internal, client-facing, and global travel), scheduling internal and external meetings, calls, and site visits.
• Prepare agendas, take notes, and follow up on action items from team meetings.
• Coordinate CRM updates and ensure all records are accurate and up to date (Salesforce or other platforms).
• Help coordinate internal and external presentation development by compiling key assets, data, and templated materials.
• Support contract management processes, including document routing, execution tracking, and digital filing.
• Plan and coordinate internal and client-facing events
• Serve as a liaison across internal teams to ensure smooth communication and task execution.
• Assist in onboarding new sales team members by preparing tools, resources, and access to systems.
• Track progress against major business priorities, OKRs, and deadlines for the EVPs and leadership team.
• Coordinate domestic and international travel, including air, hotel, ground transportation, and itineraries.
• Complete and manage expense reports

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE    

• 3+ years of experience as an Executive Assistant or in a high-functioning business operations/support role (preferably in sports, media, entertainment, private equity, or tech).

• BA/BS degree or equivalent; advanced training or experience in project management, business communication, or executive support is a plus.

• Experience working with CRM platforms (Salesforce preferred).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

SKILLS AND ABILITIES

• High emotional intelligence and a proactive, can-do attitude — comfortable managing up and anticipating needs.
• Demonstrated success supporting C-level or senior executives with high-volume schedules, travel, and sensitive communications.
• Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously.
• Exceptional attention to detail and commitment to accuracy.
• Exceptional written and verbal communication skills; polished, succinct, and executive-ready.
• Comfortable working with cross-functional teams in a remote or hybrid setting.
• Ability to take initiative, problem-solve, and adapt quickly in a fast-paced environment.
• Flexible to work occasional nights/weekends depending on team or venue needs.

COMPENSATION

Competitive base salary of plus bonus potential, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

WORKING CONDITIONS

Location: Remote - USA

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

NOTE:

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends & ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.