Offer summary

Qualifications:

Proficiency in admin systems and written communication., Experience with copywriting, SOP interpretation, and client email correspondence., Ability to learn new tools quickly with guidance, such as Descript and Kajabi., Strong organizational skills and attention to deadlines..

Key responsibilities:

Monitor and route emails for bookings, pitches, and media leads.

Maintain CRM system with updates and follow-up reminders.

Manage calendar availability and synchronize with bookings.

Assist with landing page layout and publish podcast episodes.

Job description

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CPT-9342 Admin VA (Execution & Systems Manager)

REQUIRED SERVICE: Technical VA
REQUESTED EXPERIENCE TIER LEVEL: Active Sourcing
MIN. HOURS/WEEK: 10-15 hours/week
SHIFT TIME ZONE: EST
SHIFT Admin VA (Execution & Systems Manager)HOURS: Before 3 PM EST
SHIFT DAYS: Flexible, but must check in at least 3 days/week
REPORTING TO/POC:
Number of VAs: 1

GENDER PREFERENCE: N/A
LANGUAGES SPOKEN/PREFERENCE: English
ACCENT PREFERENCE: Neutral
REGION PREFERENCES: N/A

Admin VA (Execution & Systems Manager)

🔹 Responsibilities:

• 📥 Monitor and route emails (filter for bookings, pitches, media leads)
• 🧾 Maintain CRM system with chart pulls, birthday tags, follow-up reminders
• 📅 Manage calendar availability (sync with bookings, update as needed)
• ✍️ Assist with landing page layout in Kajabi (framework first; creative VA polishes graphics)
• 📤 Publish podcast episodes (upload files, enter show notes, cross-post to YouTube and audio platforms)
• 🔁 Update weekly execution plan by Friday or Monday 10 AM
• ✅ Complete assigned SOPs or highlight what’s needed
• 🧠 Cross-reference chart pull activity with nurture sequence gaps and send personal follow-ups

🔹 Required Strengths:

• Strong with admin systems, written communication, and checklists
• Confident with copywriting, SOP interpretation, and client-facing email replies
• Works best with clear expectations, deadlines, and templates
• Learns new tools quickly with guidance (Descript, Kajabi, etc.)