Lawyer Support Assistant

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https://illinoisjoblink.illinois.gov/jobs/12831651

**POSITION SUMMARY**

The Lawyer Support Assistant is an entry level position. Working in a

team support model under the supervision of the Director of

Administration, the LSA will take direction from and operate in support

of a designated group of attorneys and paralegals in the performance of

a variety of administrative duties as requested. The Lawyer Support

Assistant is a non-exempt position. The hours are 8:45am - 5:15pm CT

Monday - Friday with the flexibility to work additional hours as

required.

**ESSENTIAL JOB FUNCTIONS**

• Receive assignments from lawyers, and paralegals and perform tasks
  
  

as requested updating requestor regarding receipt and status of

tasks/projects, and consistently meeting agreed upon deadlines.

• Input attorney time into the WebTime time entry program. Educate
  
  

Timekeepers About Appropriate Time Entry Requirements And Standards.

• Prepare attorney and paralegal expense reimbursements and process
  
  

client-related vendor invoices for payment.

• Sort, open, prioritize and route incoming mail. Prepare outgoing
  
  

mail including USPS, UPS and Federal Express. Coordinate messenger

pick-ups and deliveries when necessary.

• Coordinate attorneys firm and client-related meeting set-ups,
  
  

including but not limited to conference calls, Zoom meetings, and

in-person meetings.

• Maintain calendar and contacts for attorneys. Maintain electronic
  
  

filing system via Outlook.

• Perform document conversions, i.e., PDF to Word, etc.
• Handle telephone calls from internal and external sources including
  
  

taking accurate messages and appropriately routing calls.

• Coordinate prints, scans, and duplicating projects with Digital
  
  

Document Center or Print/Mail Centers.

• Coordinate travel arrangements (air, hotel, rail, car rental and
  
  

black car) with firm provided travel agency.

• Perform other related duties, special projects, and assignments as
  
  

Required. Assist Other Secretaries In Back-up Support And Vacation

coverage.

• Assist with the preparation of presentation materials for firm and
  
  

client audiences.

• Prepare correspondence, memoranda, and legal documents such as
  
  

summonses, complaints, motions, and subpoenas from various sources

of origination (handwritten, typed copy, electronic copy, tape

transcription, etc.).

• Finalize legal briefs by ensuring styles are consistent throughout,
  
  

preparing Tables of Contents, Tables of Authority, and redlining

documents.

**QUALIFICATION AND REQUIREMENTS**

• Proficient in basic computer applications including Windows 7 and
  
  

Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Flexibility to adjust hours and work the hours necessary to meet
  
  

business needs. Able to work overtime as needed.

• LTC4 or Microsoft Office Specialist (MOS) certification preferred.
• College degree preferred or equivalent work experience.
• Demonstrate the ability to take initiative and work both
  
  

independently and in a team environment with a customer service

focus.

• Possess the ability to work with staff and manage attorney, and
  
  

paralegal expectations.

• Ability to handle confidential and sensitive information with
  
  

appropriate discretion.

• Ability to interface and collaborate in a complex matrix management
  
  

environment.

• Works well under pressure.
• Demonstrates effective interpersonal and communication skills, both
  
  

verbal and in writing.

• Great client service skills, including being comfortable interacting
  
  

with firm clients.

• Possess good organizational skills, prioritize workload and have a
  
  

strong attention to detail.

• Ability to follow direction.
• Possesses sound business judgment.
• Proven ability to effecti ely manage competing priorities.
• Demonstrate initiative to anticipate lawyers needs.