Department Administrator, Department of Economics

Work set-up: 
On-Site
Contract: 
Work from: 
Villanova (US)

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Job description

Posting Details

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Posting Details (Default Section)

Posting Number: 20254412S

Position Title: Department Administrator, Department of Economics

Position Type: Staff

Location: Villanova, PA

Recruitment Type: Internal/External Applicants

Work Schedule: full-time/12-months

Avg Hours Week

Department: 219-Economics

Position Summary

The Department of Economics in the Villanova School of Business is in search of a Department Administrator who provides high-level support to the Department of Economics and works closely with the Chair to act as the representative of the department and the first point of contact with multiple stakeholders.

The individual in this position plays a critical role in planning, organizing, and running programs and events sponsored by the department, including department meetings, department events with prominent outside speakers alumni outreach, alumni events, and student programs. This person coordinates critical activities related to faculty recruitment and hiring processes, event management, operating budgets and to a lesser extent the payroll and procurement processes. This person will assist the Department Chair and Associate Chair in miscellaneous departmental matters.

In addition, the Department Administrator will be the driver of the annual economics newsletter and oversee changes needed to the websites that relate to economics programs. Finally, this individual will take on other strategic initiatives of the department as needed.

Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.

Duties And Responsibilities

  • Provide support to the Department of Economics in pursuit of their strategic planning processes.
  • Coordinate major department events such as the Lucia Lecture and the Adam Smith Research Competition.
  • Plan and assist department and departmental committee meetings.
  • Conduct economics major and alumni outreach.
  • Help implement programs in conjunction with the Economics student society.
  • Coordinate and plan critical activities related to faculty recruitment and hiring and event management with stakeholders.
  • Complete the operating budget and work with the chair to manage and implement the budget to be in line with the department’s strategic initiatives.
  • Act as the primary driver for the assembling of the departmental newsletter and annual report. Take on the lead role with other communication efforts as needed.
  • Act as liaison with College of Letters, Arts, and Sciences; Career Services; Clay Center; Dean’s Office; Procurement; University Shop; Facilities Management; Registrar; Provost; and other University departments on an ongoing basis with matters concerning the department.
  • Assist chair in maintaining calendar and appointments, scheduling interviews and meetings, preparing and updating required reports, receiving and hosting visitors, managing telephone and email inquiries, and processing information requests and general correspondence daily.
  • Assist with the senior survey and the annual economics newsletter.
  • Assist with major and minor certification for graduation and create and prepare concentration certificates. Assist with other operating activities of the department not mentioned in these responsibilities.
  • Maintain a complete file of faculty and course data (syllabi, faculty vita, course evaluations, etc.). Conduct ad hoc research relevant to department needs.
  • Coordinate and manage office files – electronic and physical – related to the general operations of the department.
  • Order office supplies and make travel arrangements for the Chair upon request.
  • Collaborate with faculty organizers of various events to provide complete program and event planning and support, including room reservations, speaker and participant travel and lodging arrangements, catering, program materials, and other logistical support.
  • Provide ongoing support to payroll and procurement processes and serve as point of contact for the PeopleAdmin hiring system.
  • Recruit, train, and supervise student workers, managing workflow to increase productivity.
  • Collaborate with department support team members on projects, training, and event management.
  • Perform additional duties and assist with special projects as assigned.

Minimum Qualifications

Formal Education

  • Bachelor’s degree required. Experience in lieu of bachelor’s degree to be considered.

Minimum Work Experience

  • 2+ years of relevant and applicable work experience in a professional environment.

Special Job Knowledge

  • Strong vision and work ethic along with excellent people skills.
  • An ability to carry out duties associated with the strategic plan along with strong skills with day-to-day office operations, preferable in an academic environment.
  • Proficient in word processing, spreadsheet, database, and presentation software (Microsoft Office).
  • Must have excellent written and verbal communication skills and strong attention to detail.
  • Must convey a highly professional demeanor and be a team player and demonstrate excellent customer service skills.
  • Must have the ability to handle a fast-paced environment and manage multiple projects/tasks with varied deadlines and frequent interruptions.
  • Must maintain absolute confidentiality while understanding the larger framework for detailed operations.

Preferred Qualifications

  • Previous experience in an academic setting.

Physical Requirements And/or Unusual Work Hours

Special Message to Applicants:

Posting Date: 07/01/2025

Closing Date (11:59pm ET):

Salary Posting Information

Commensurate with experience

Salary Band: 13

Job Classification: exempt

References Needed

References Needed

Minimum Number of References Needed 3

Maximum Number of References Needed 3

Required profile

Experience

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