CPT-9342 Admin VA (Execution & Systems Manager) at 20four7VA
Offer summary
Qualifications:
Proficiency in admin systems and written communication., Experience with copywriting, SOP interpretation, and client email correspondence., Ability to learn new tools quickly with guidance, such as Descript and Kajabi., Strong organizational skills with a focus on checklists and deadlines..Key responsibilities:
- Monitor and route emails related to bookings, pitches, and media leads.
- Maintain CRM system with updates and follow-up reminders.
- Manage calendar availability and synchronize with bookings.
- Assist with landing page layout and publish podcast episodes.
Job description
IMPORTANT NOTE: If you have already passed the 20four7VA Recruitment Process after the Final Interview, or you have been hired by a 20four7VA Client before, make sure that you are applying via the 20four7VA Team Portal, for faster processing of your application. You will be logging in using your 20four7VA email address. If you have just logged in to the Team Portal, please continue reviewing the Job Description below.
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CPT-9342 Admin VA (Execution & Systems Manager)
REQUIRED SERVICE: Technical VA
REQUESTED EXPERIENCE TIER LEVEL: Active Sourcing
MIN. HOURS/WEEK: 10-15 hours/week
SHIFT TIME ZONE: EST
SHIFT Admin VA (Execution & Systems Manager)HOURS: Before 3 PM EST
SHIFT DAYS: Flexible, but must check in at least 3 days/week
REPORTING TO/POC:
Number of VAs: 1
GENDER PREFERENCE: N/A
LANGUAGES SPOKEN/PREFERENCE: English
ACCENT PREFERENCE: Neutral
REGION PREFERENCES: N/A
Admin VA (Execution & Systems Manager)
🔹 Responsibilities:
• 📥 Monitor and route emails (filter for bookings, pitches, media leads)
• 🧾 Maintain CRM system with chart pulls, birthday tags, follow-up reminders
• 📅 Manage calendar availability (sync with bookings, update as needed)
• ✍️ Assist with landing page layout in Kajabi (framework first; creative VA polishes graphics)
• 📤 Publish podcast episodes (upload files, enter show notes, cross-post to YouTube and audio platforms)
• 🔁 Update weekly execution plan by Friday or Monday 10 AM
• ✅ Complete assigned SOPs or highlight what’s needed
• 🧠 Cross-reference chart pull activity with nurture sequence gaps and send personal follow-ups
🔹 Required Strengths:
• Strong with admin systems, written communication, and checklists
• Confident with copywriting, SOP interpretation, and client-facing email replies
• Works best with clear expectations, deadlines, and templates
• Learns new tools quickly with guidance (Descript, Kajabi, etc.)
Want to work with this amazing client? Apply now and join 20four7VA! Join the remote world, today.
What we offer:
- Competitive rates
- Weekly payments
- Annual rate increase (based on performance)
- Paid time off
- Paid holidays
- Various open roles are available
- Free training and upskilling
- Constant support and guidance from managers and mentors
- Clear schedules and guidelines
- A vibrant community always ready to support you
- And more!
Required profile
Experience
Other Skills
- Teamwork
- Time Management
- Problem Solving
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