Operations Coordinator

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Training & development
• Vision insurance
  
  
  

About Us:

CinemaTech is a fast-growing company known for its dedication to excellence, professionalism, and client service. We operate in a dynamic, design-driven environment where attention to detail, efficiency, and a positive attitude are essential. As we continue to grow, we are looking for an Operations Coordinator to support our daily operations and help ensure the workplace runs smoothly.

Core Values:

CinemaTech has 5 Core Values:

• Service Customer Above All Else
• Positive Attitude Where We Truly Enjoy Our Work
• Independent/ Self Directed
• Dedicated and Respectful to All
• Get Stuff Done
  
  
  

Position Overview:

The Operations Coordinator plays a vital role in supporting the day-to-day functions of the office. This role requires strong organization, communication, and multitasking abilities. You’ll work closely with all departments and help ensure our team stays productive and supported.

Key Responsibilities:

• Greet visitors, answer phones, and direct callers to the best team member to help with their inquiry.
• Order and maintain office supplies, snacks, and inventory
• Coordinate shipping/receiving and manage mail and packages
• Assist with scheduling meetings, maintaining office calendars, and preparing meeting materials
• Keep the office clean, organized, and presentation-ready for clients and guests
• Assist with administrative tasks such as filing, data entry, and document preparation
• Support onboarding logistics for new hires (desk setup, welcome materials, etc.)
• Manage the full cycle of shipping samples to clients (pulling, packaging, sending tracking information, reordering, stocking the reorders).
• Assisting in taking meeting minutes when necessary
• Assisting in Coordinating travel for team members/ new hires/ potential candidates
• Prepare and send ARS sample kits when inventory is low
• Create and submit purchase orders (POs); place all material orders (fabric, carpet, etc.)
• Track all orders and shipments for installations, ensuring timely delivery to job site
• Assisting PM’s with updating install dates for all theater orders in Dynamics
• Assist with order processing in Dynamics
• Creating PDFs and submitting contracts via DocuSign
• Physically assist with various projects or needs from other staff as required
  
  
  

Qualifications:

• 1–3 years of experience in an administrative, receptionist, or operations coordinator role a plus.
• Strong organizational and time-management skills
• Professional and positive communication style
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Friendly, proactive attitude and willingness to help wherever needed
• Ability to manage multiple tasks and remain calm under pressure