Executive Assistant and Board Liaison at Sepsis Alliance

Executive Assistant and Board Liaison
Sepsis Alliance
Location: Remote

Reports To: CEO

Employment Type: Part-time (25 hours or less per week)

FLSA Status: Non-Exempt

About Sepsis Alliance
Sepsis Alliance, a leading patient advocacy organization, is saving lives and reducing suffering by improving sepsis awareness and care. Through Sepsis.org, Sepsis Alliance Institute, Sepsis Alliance Voices, and Sepsis Alliance Connect, Sepsis Alliance is providing healthcare professionals, the general public, and those touched by sepsis with the education, support, and advocacy to save lives and limbs. Sepsis Alliance is enacting and influencing positive change for the 1.7 million people diagnosed with sepsis each year, including the 350,000 adults and 6,800 children who die in the U.S. Infection prevention is sepsis prevention™. For more information on Sepsis Alliance, a GuideStar Platinum Rated and Charity Navigator Four-Star rated 501(c)(3) charity, visit www.sepsis.org.

Position Summary
Sepsis Alliance is seeking a highly organized, proactive Executive Assistant and Board Liaison who will manage all scheduling and calendar logistics for the Chief Executive Officer; take ownership of board administration—including meeting coordination, materials coordination, minute-taking, and governance tracking; and serve as the CEO’s right hand for task management and data-entry support. You will ensure that action items are captured, deadlines are met, and follow-up with internal and external stakeholders happens on a timely basis. Note that scheduling for the Senior Leadership Team is handled by an external contractor; you’ll collaborate with that contractor to coordinate any handoffs.

This part-time position (25 hours or less per week) is ideal for someone who thrives in a fast-paced, mission-driven environment and can juggle competing priorities with discretion and professionalism.

Key Responsibilities

Executive Support

• Own the CEO’s schedule, blocking time for priorities and maintaining a task management system to track action items and follow-up deadlines.
• Proactively remind the CEO of outstanding commitments, coordinate with colleagues and external partners, and confirm closure of key items.
• Arrange CEO travel itineraries, manage bookings, and prepare expense reports.
• Assemble agendas, presentations, and briefing documents; perform data entry and update executive dashboards or databases as needed.
• Field and prioritize incoming requests on behalf of the CEO, ensuring clear communication and timely responses.

Board of Directors Liaison

• Coordinate all board, advisory board, and committee meetings, including scheduling, logistics, agenda creation, meeting materials, and minute-taking
• Track board member terms, contact information, roles, and compliance with governance documentation
• Support onboarding of new board members and maintain board governance documents (e.g., bylaws, conflict of interest forms)
• Communicate regularly with the Board Chair and committee leads
• Maintain and organize board-related files in SharePoint or a designated board portal

Operations and Special Projects

• Support cross-departmental administrative needs directly tied to CEO and board initiatives.
• Track deadlines for strategic priorities, maintain key documentation, and highlight upcoming milestones.
• Coordinate logistics for executive retreats, virtual off-sites, and leadership workshops.
• Provide occasional project support during high-volume periods.

Qualifications

Ideal candidates will possess:

Required:

• 3–5 years of experience supporting C-level executives and/or nonprofit boards
• Strong scheduling and calendar management experience (including across multiple time zones)
• Excellent written and verbal communication skills
• Strong organizational skills and ability to multitask in a remote environment
• High level of discretion, professionalism, and attention to detail
• Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint) and Zoom
• Commitment to diversity, equity, inclusion, and the values of Sepsis Alliance.

Preferred:

• Experience working with nonprofit boards or governance processes
• Familiarity with CRM tools (Salesforce, etc.)
• Background in a mission-driven or healthcare-related organization

Workplace Culture and Benefits

Sepsis Alliance is committed to fostering a supportive, inclusive, and flexible workplace that values the well-being of all team members.

Compensation and Pay Transparency

The hourly rate for this part-time position is $20.00–$30.00/hour, commensurate with experience, responsibilities, and geographic location.

Health and Financial Benefits

• Eligibility for Public Service Loan Forgiveness (PSLF) through our 501(c)(3) status

Time Off and Wellness

• Paid sick and safe leave (40 hours annually)

• Monthly Team Wellness Days (last Friday of each month, January–October)

Equal Opportunity Employer

Sepsis Alliance is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Reasonable accommodations are available for candidates with disabilities during the hiring process in accordance with the ADA and other applicable laws