Offer summary

Qualifications:

Minimum 3 years of experience as an Executive Assistant or similar role., Experience working with Australian clients or in the Australian business environment., Excellent written and verbal communication skills in English., Proficiency in Microsoft Office and/or Google Workspace..

Key responsibilities:

Manage the Managing Director’s calendar, inbox, and tasks.

Coordinate meetings, travel, and accommodations.

Prepare agendas, reports, and meeting summaries.

Support sales processes and maintain client documentation.

Job description

Executive Assistant (Work-from-Home, PH-Based)
Support a Fast-Growing Australian Client in the Furniture Manufacturing Industry

Perks & Benefits

100% Permanent Work-from-Home Setup
13th-Month Pay Bonus
Company-Provided Equipment
HMO with Dental & Life Insurance
18 Vacation Leaves + 6 Sick Leaves
Birthday Leave (with a cake!)
Tenure Incentives & Quarterly Perks
Free Meal Every 1st Friday of the Month

About Synct.
Synct Inc. is a dynamic outsourcing company based in the Philippines and registered in Australia. Founded in 2022, we're the sister company of Dashboard Insights, a leading Data Analytics firm, both backed by TNM, a respected consulting group with over 25 years of global expertise.

We specialize in tailored outsourcing solutions for global clients and foster a culture of trust, growth, and high performance.

The Role: Executive Assistant to the Managing Director
We’re looking for a professional, detail-driven, and proactive Executive Assistant to support the Managing Director of a fast-growing Australian furniture manufacturing client.

This is a strategic, high-impact role, not just admin support. You'll anticipate needs, streamline operations, manage key communications, and keep top-level initiatives moving forward.

What You’ll Do

Manage the MD’s calendar, inbox, and task flow
Coordinate meetings, travel arrangements, and accommodations
Prepare agendas, reports, itineraries, and meeting summaries
Monitor projects and ensure timely follow-through on deliverables
Assist in sales processes: proposals, contracts, and client documentation
Maintain accurate CRM data and manage client correspondence
Support invoicing, submissions, and payment follow-up
Generate administrative and sales reports for leadership
Handle document management and digital file organization
Contribute to marketing activities: research, content formatting, and logistics
Suggest and implement improvements to internal processes
Manage confidential and ad hoc assignments with discretion

What We’re Looking For

Minimum 3 years of experience as an Executive Assistant or similar high-responsibility role
Required experience working with Australian clients or in the Australian business environment
Excellent written and verbal communication skills in English
Proficiency in Microsoft Office and/or Google Workspace
Strong organizational, multitasking, and time management skills
High level of discretion and integrity
Bonus: Experience in manufacturing or the furniture industry
Independent, resourceful, and able to perform well under pressure