Project Controls Analyst

OVERALL OBJECTIVE: To prepare and update owner’s project budgets and schedules in a team environment.

JOB COMPLEXITY/SCOPE: Develop, monitor, and update project specific cost reporting to allow owner’s facilities projects to be executed in the most efficient manner possible. 

SUPERVISION: Normally receives general instructions on routine work, detailed instructions on new projects or 

assignments. May act independently on assigned projects with work product reviewed by program controls lead. 

FLSA STATUS: Exempt

JOB DUTIES: Performs the below duties and all other duties as assigned.

· Cost

o Prepare Owner’s project budgets and supporting documents in collaboration with project management for approval. 

o Maintains and prepares monthly Cost Report and Cash Flow for several projects with supervision.

o Prepare input to monthly/quarterly Reports.

o Maintains change management reporting

o As applicable able to effectively work with project management, engineering, finance, and construction partners in matters of cost and schedule measurement.

· Schedule

o Assist with monthly schedule progress reports and associated variance explanations for several projects with supervision. 

o Review contractor’s schedule submissions with project team members regularly to ensure accuracy and compliance with the contract. 

o Facilitate project scheduling meetings and/or interactive planning meetings as required by the project team. 

QUALIFICATIONS AND REQUIREMENTS:

• Bachelor’s Degree in Engineering, Construction Management, Business, or equivalent experience required.
• 0 - 2 years of project controls or project management experience with an emphasis on cost management or scheduling of construction projects.  
• Excel proficiency is required.
• Experience working on multiple projects, separate funding sources, locations, etc. being managed by a centralized team is preferred.
• Experience in cost analysis during planning, design, and construction phases is preferred.
• Experience in developing and updating project schedules is preferred. 
• PM, CM, or Project Controls related professional certifications are a plus.
• Well-developed communications skills are required to effectively engage all levels of the project team, client organization, designers and contractors in capital cost related matters.
• Must be able to provide concise status reports and assessments of critical issues.

REQUIRED COMPETENCIES: 

Flexibility and Adaptability 

· Adjusts to new or changing assignments, processes, and people.

· Demonstrates willingness to listen to other opinions.

· Provides examples of shifting from task to task.

Learning Oriented 

· Shows readiness and ability to learn new concepts, processes, and tools.

· Uses mistakes, failures, and successes as data for future development.

· Makes use of publications, associations, and conferences in own professional specialty.

Oral Communications 

· Speaks well without preparation.

· Adapts language, tone, structure, and level of detail to the needs of others.

· Maintains a dialogue in difficult situations.

Teamwork 

· Identifies characteristics of good teamwork.

· Names primary and ancillary members of own team.

· Explains team mission and objectives.

Problem Solving 

· Can discuss problem reporting and escalation practices.

· Identifies potential and actual problems or conflicts in own area.

· Utilizes accepted procedures for problem analysis and resolution.

Written Communication 

· Writes documents that are correct in mechanics - spelling, grammar, punctuation, sentence structure.

· Can describe characteristics of good and poor business or technical writing.

PHYSICAL AND MENTAL REQUIREMENTS:

Job duties in an office setting require the following: 

· Ordinary ambulatory skills sufficient to move throughout the office;

· The ability to exert up to 10 pounds of force occasionally and/or a negligible amount of force constantly to move objects;

· Good hand-eye coordination; the ability to reach with hands and arms; and arm, hand, and finger dexterity, including the ability to grasp;

· Close visual acuity to use a keyboard, operate office equipment, prepare and review data and figures, and view a computer monitor;

· The ability to talk and hear;

· The ability to work in an upper level of a high-rise office building (Cotter Chicago office and some client offices); 

· The ability to handle temperature changes consistent with inside environmental conditions; and

· Mental abilities including remembering, reasoning, concentrating to remain on task, reading, problem solving, managing concurrent tasks, and the ability to understand and follow directions.

Position may require visiting a construction site. If so, the following is required:

· Normal color vision; 

· The ability to ascend and descend ladders, stairs, scaffolding, ramps, etc., using feet and legs and/or hands and arms;

· The ability to move across uneven surfaces and the ability to maintain body equilibrium to prevent falling on uneven or slippery surfaces; 

· The ability to stoop, kneel, or crouch; 

· The ability to stand for sustained periods of time;

· The ability to work in confined spaces and narrow passageways; 

· The ability to work in high places; and

· The ability to handle outside environmental conditions including extreme heat, extreme cold, loud noise levels, fumes, odors, dusts, gases, and oils.