Construction Project Specialist

We’re growing! We’re looking for a Construction Project Specialist to lead the project management and FF&E procurement process. This is a key role on our Development team that oversees critical pieces of the pre-construction process as we build out new stores in new markets. We have a small but mighty Real Estate & Development team, so the ideal candidate has the knowledge and experience to work independently, thrives in a fast-paced and changing environment, and has a roll-your-sleeves-up mentality to get the job done. A high level of detail orientation and amazing communication skills are a must!

This role is remote but candidates must live within a Philz market in Northern California or Southern California.

WHAT YOU’LL DO

Construction Project Management

• Maintain accurate records and documentation related to project activities, expenses, and correspondence
• Partner with architects, engineers, contractors, and consultants to ensure project timelines are met within established parameters
• Use independent judgment to create solutions for and/or make recommendations on each construction or renovation project at inception of project
• Partner with the Director of Construction in the bid process 
• Develop, implement, and oversee all project trackers to ensure timely completion of due diligence, design, permitting, and construction phases
• Proactively monitor project progress, identify potential risks to timelines or budgets.  Use independent judgement to make recommendations and/or implement corrective actions as necessary
• Oversee and facilitate communication among architects, contractors, consultants, and vendors to ensure timely project delivery and facilitate the efficient flow of information within the development team and between internal and external partners
• Establish and foster positive, long-term relationships with clients and subcontractors
• Maintain and organize project drawings and track plan revisions.  Use judgement to make project changes based on the plan revisions. 
• Oversee all project documents storage and maintenance
• Oversee the process for new utility coordination and permit procurement to ensure new builds are open time  
• Participate and document all construction meetings  
• Track and secure necessary certificates and approvals to support store openings, in partnership with the Director of Construction

Vendor Procurement & Management

• Oversee all activities to ensure the accurate and timely ordering of furniture, finishes, and equipment for each new store.
• Support billing processes by collaborating with internal teams and vendors to ensure alignment and issue resolution.
• Oversee the procurement process by soliciting bids, reviewing proposals, and assisting with negotiating contracts.
• Research and make recommendations on vendor selection and determining sample
• Oversee all supplier communication to manage purchase order expectations, shipments, and delivery schedules. Coordinate with vendors to ensure timely and accurate order fulfillment. 
• Establish and foster positive, long-term relationships with clients and subcontractors.

WHAT YOU’LL NEED

• Minimum of 3 years of experience in real estate development, architecture, construction management, urban planning, or a related field
• Understanding of the development process, including entitlements, design, permitting, and construction
• Organized and detail-oriented, able to maintain accurate records of project activities, expenses, and communications
• Working knowledge of Microsoft Office specifically Excel, Word, and PowerPoint. Proficiency in Microsoft Project is a plus
• Exceptional communication skills, both written and verbal, with the ability to interact effectively with internal and external stakeholders