Office Assistant

At Modine, we are engineering a cleaner, healthier world. Building on more than 100 years of excellence in thermal management, we provide trusted systems and solutions that improve air quality and conserve natural resources. More than 13,000 employees are at work in every corner of the globe, delivering the solutions our customers need, where they need them. Our Climate Solutions and Performance Technologies segments support our purpose by improving air quality, reducing energy and water consumption, lowering harmful emissions and enabling cleaner running vehicles and environmentally-friendly refrigerants. Modine is a global company headquartered in Racine, Wisconsin (USA), with operations in North America, South America, Europe and Asia. For more information about Modine, visit www.modine.com.

Position Description

This is 6 months Contract position.

Essential Functions

• Maintaining office supplies and copiers
• Sorting and distributing incoming mail daily
• Coordinating incoming and outgoing courier packages including local transfer of documents across locations in Calgary.
• Assisting with the transfer of data within VISUAL ERP such as Customer Orders, Inventory Transfers and other adhoc information.
• Receiving of admin, stationary, services and other office supplies within the ERP against blanket PO’s.
• Archiving and organizing documentation as supporting documents in the share drive.
• Assist with the tracking of monthly fuel usage and environmental reporting.
• Assisting with guests and making arrangements for catering, hard hats and PPE equipment.
• Monitoring of the cleaning services at the assigned location including coordination with the cleaners both internal and external.
• Troubleshooting including liaison with the coffee supplier, landlord and printers for any issues.
  
  

Required Education & Qualifications

• 2+ years’ experience in an administrative role
• Basic Working knowledge of Excel, Word and Outlook
• Good communication skills
• Ability to work independently or with minimal supervision
• Previous experience in Admin Assistant or similar role is as Asset
• Fresh candidates with no experience that meet the other criteria are also encouraged to apply for the role.