Offer summary

Qualifications:

Bachelor’s degree in Human Resources, Business Administration, or related field., At least 1 year of experience in administrative or HR support roles., Basic understanding of HR functions and processes., Proficiency in Microsoft Office and HRIS systems, with bilingual fluency in English and Spanish..

Key responsibilities:

Maintain and update employee records and HR documentation.

Assist with recruitment activities, including resume review and interview coordination.

Support onboarding and offboarding processes for employees.

Enter and manage employee data in HR systems, ensuring accuracy and confidentiality.

Job description

Are you organized, proactive, and excited about starting a career in Human Resources? Join Rob Levine Legal Solutions as an HR Administrative Assistant and become a vital part of our growing HR team! This entry-level role is perfect for someone looking to break into the HR field while supporting a fast-paced, remote-first organization.

As the HR Administrative Assistant, you’ll provide essential day-to-day support across a variety of HR functions—including employee records management, recruiting, onboarding, and compliance. You’ll help ensure our internal processes run efficiently while contributing to a positive and professional employee experience.

Key Responsibilities

Employee Records Management - Maintain and update personnel files, benefits forms, and other key HR documentation to ensure accuracy, organization, and confidentiality.
Recruiting Support - Assist with recruitment efforts by reviewing resumes, coordinating interviews, and managing candidate communications in a timely and professional manner.
Onboarding & Offboarding - Support the onboarding process as needed. Help manage offboarding logistics.
HR Systems & Data Entry - Enter, update, and maintain employee information in HRIS platforms while ensuring data integrity and confidentiality.
Compliance & Policy Support - Assist with tracking and collecting policy acknowledgments, compliance training materials, and supporting documentation to meet company and legal requirements.
Payroll Support - Assist with basic payroll-related tasks such as tracking timecard submissions, and communicating with the employees to ensure timely and accurate processing.

Qualifications

Bachelor’s degree in Human Resources, Business Administration, or a related field.
1+ years of experience in an administrative or HR support role preferred.
Basic understanding of HR functions.
Bilingual in English and Spanish—strong written and verbal communication in both languages required.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint); experience with HRIS systems.
Exceptional organizational skills and keen attention to detail.
Ability to handle sensitive information with integrity and discretion.
Comfortable managing multiple priorities in a dynamic, remote work environment.