Bilingual Executive Assistant to CEO (NJ Based with Travel Availability)

About the Role

Are you an exceptionally organized, proactive, and bilingual professional ready to support the CEO of a prestigious U.S.-based law firm? If so, this could be the opportunity you’ve been looking for!

This is a fully remote position, but you must be available for occasional travel as needed.

We’re looking for a skilled Executive Assistant with outstanding organizational skills, absolute discretion when handling sensitive information, and the ability to juggle multiple high-priority tasks in a fast-paced legal environment.

About Us

Mangone Law Firm, LLC is a New Jersey-based immigration law firm that has been dedicated since 2012 to helping new Americans obtain legal status in the U.S. We proudly represent immigrants nationwide and are fully committed to excellence in customer service — deeply understanding our clients’ challenges and genuinely caring about their outcomes. We’re fueled by a strong corporate culture and clear core values. We’re prepared for a bright future and we’re looking for talented people who want to grow professionally and never settle for stagnation.

🌟 We’re an Inc. 5000 Honoree! 🌟

Mangone Law Firm is proud to be recognized on the 2025 Inc. 5000 list of America’s fastest-growing private companies! This honor celebrates our team’s resilience, innovation, and dedication to delivering outstanding results for our clients — even in the most challenging times.

When you join Mangone Law Firm, you become part of a thriving, forward-moving team that’s committed to growth, excellence, and making an impact every single day. If you’re driven, proactive, and ready to grow with a company that’s nationally recognized for its success — we invite you to apply and build your career with us!

Requirements

Key Responsibilities

• Manage and coordinate the CEO’s calendar, ensuring smooth scheduling of meetings and appointments.
• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Handle sensitive and confidential information with the utmost professionalism.
• Draft, proofread, and translate emails, reports, and documents in English and Spanish.
• Prepare presentations, reports, and business materials as needed.
• Organize and maintain digital files for quick, easy access.
• Conduct research on legal and business topics when required.
• Arrange and coordinate complex travel itineraries, including flights and accommodations.
• Monitor and prioritize emails and messages, responding on behalf of the CEO when appropriate.
• Provide support for personal administrative tasks when needed.
• Track and follow up on pending tasks, keeping the CEO informed of deadlines and priorities.

Skills & Competencies

• Strong organizational and time-management skills.
• Ability to multitask and prioritize effectively.
• Excellent communication skills in both English and Spanish.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with project management and collaboration tools (e.g., Asana, Trello, Slack, Monday.com).
• A problem-solving mindset and the ability to work independently.
• High level of discretion and professionalism.
• Sharp attention to detail and a proactive approach to work.

Requirements

• Experience: Minimum 1 year as an Executive or Personal Assistant — ideally in a legal or corporate environment.
• Virtual Work: Proven ability to work effectively in a virtual/hybrid setting.
• Bilingual: Strong written and verbal fluency in English and Spanish (required).

Benefits

Why Join Us?

• Work remotely with a dynamic, growing U.S.-based law firm.
• Play a key role supporting a high-level executive and making a direct impact.
• Enjoy competitive compensation.
• Benefit from flexibility and occasional travel opportunities.

If you’re proactive, detail-oriented, and excited to grow in a supportive and fast-paced environment — we’d love to meet you!

Apply now and help us continue making a difference!