We are seeking an Office Assistant who will provide general clerical and secretarial support to the assigned office/department.
Specific Duties & Responsibilities
- Maintain calendar and schedule appointments and meetings.
- Complete various request forms for office supplies and equipment.
- Assist with preparing correspondence, manuscripts, grants proposals.
- Type, edit, format, and proof materials and/or communications.
- Support the coordination and execution of special events.
- Make routine travel and hotel accommodations.
- Maintain paper and electronic files and perform data entry.
- Open, sort and screen mail.
- Plan, support, and organize various office activities and/or priorities.
- Collect documents; scan physical documents into digital formats.
- Resolve inquiries and advise on university policies and procedures, as needed.
- Greet visitors and customers visiting the office.
- Answer telephone, screen callers, relay messages, greet visitors.
- Organize and categorize scanned files.
- Assist with data entry and file management.
- Adhere to established scanning procedures and quality standards.
- Perform other related duties as requested.
Technical Qualifications and Specialized Certifications
- Some experience with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.
Technical Skills and Expected Level of Proficiency
- Calendar Management: Developing
- Customer Service: Developing
- Data Entry: Developing
- Electronic Office Tools: Developing
- Event Coordination: Developing
- Office Procedures: Developing
- Oral and Written Communications: Developing
- Record Keeping: Developing
Minimum Qualifications
- High School Diploma or graduation equivalent
- Six months related experience
- Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Minimal travel required to Baltimore or DC due to events.
Classified Title: Office Assistant
Role/Level/Range: ATO 37.5/02/OC
Starting Salary Range: $15.70 - $20.50 - $25.25 HRLY (Commensurate w/exp.)
Employee group: Casual / On Call
Schedule: 10-35 hrs/wk
FLSA Status: Non-Exempt
Location: Remote
Department name: Political Science
Personnel area: School of Arts & Sciences
