Executive Assistant (Home-based)

Job Summary

We are looking for a proactive, highly organized, and detail-oriented Executive Assistant to support the Managing Director.

Job Description

About Us:

Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals

About The Role

We are looking for a proactive, highly organized, and detail-oriented Executive Assistant to support the Managing Director. This is a critical role designed to reduce administrative burden and allow the MD to focus on strategy, investment, and stakeholder engagement. If you're someone who anticipates needs, can juggle a busy calendar, and has experience with invoicing, travel, and presentation prep — we’d love to meet you.

Key Responsibilities

• Diary and Inbox Management: Manage the MD’s calendar, coordinate internal and external meetings, and triage and respond to emails as needed.
• Travel Coordination: Organize complex travel itineraries including flights, accommodation, and local logistics (both domestic and international).
• Invoicing and Billing: Support with invoice creation, billing follow-ups, and liaising with finance stakeholders to ensure accuracy and timeliness.
• Administrative Support: Handle general admin tasks such as document formatting, filing, data entry, and correspondence.
• Presentation Support (Bonus): Assist with improving the layout and design of presentations, pitch decks, and investor reports using PowerPoint or similar tools.
• Stakeholder Liaison: Communicate with investors, clients, and internal stakeholders on behalf of the MD as required.
  
  

Ideal Candidate

• Previous experience as an Executive or Personal Assistant, ideally supporting a C-suite or Director-level executive
• Exceptional organizational and communication skills
• Proficiency in Microsoft Office (especially Outlook, Excel, and PowerPoint)
• Experience with invoicing, billing, and travel coordination
• Strong attention to detail and ability to work independently
• High level of discretion and professionalism
  
  

Nice To Have (Bonus Skills)

• Experience in financial services, investment, or professional services
• Ability to visually enhance documents and presentations
• Familiarity with finance or productivity tools (e.g., Xero, Monday.com, CRM systems)
  
  

Schedule

6:00 AM - 3PM (Manila Time)

Work Setup: Home-based

Walk in to our Eastwood Office to fast-track your application. Our Recruitment Team will be happy to interview you every Wednesday from 10 AM to 3 PM!

By clicking on the "I'm Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.