Offer summary

Qualifications:

Strong organizational and attention to detail skills., Experience with professional communication and document editing., Proficiency with modern digital tools like Google Workspace, Microsoft Office, and Zoom., High integrity, emotional intelligence, and ability to work independently..

Key responsibilities:

Manage emails, calendars, and travel arrangements.

Coordinate with stakeholders and handle administrative tasks.

Support investor relations and prepare for meetings.

Assist with research and personal tasks as needed.

Job description

Please Note: This job is being posted on behalf of Dan Hart by Great Assistant (www.greatassistant.com). Great Assistant is a company that works with entrepreneurs to match them to assistants.

Dan Hart is the Chairman of several ventures, including the launch of a deep tech startup currently in stealth mode, whose mission is to connect over a hundred devices by 2031. His businesses span advanced satellite and semiconductor communication, an established cellular equipment company, and a record label. Dan also manages numerous investment entities. He is intellectually driven, spiritually grounded, and highly committed to long-term professional relationships.

We are seeking a proactive and emotionally intelligent full-time Virtual Assistant who is excited to join a purpose-driven entrepreneur. You must be aligned with Dan's Core Values:

Stand Up for What’s Right - Especially When It’s Hard
Pursue Mastery with Passion and Patience
Lead with Sensitivity and Depth
Protect Time, Space, and Inner Freedom

The right person will be committed to helping leverage Dans time and energy, navigating a high-trust environment with thoughtfulness and precision. This role requires more than just experience - were looking for someone with strong character, attention to detail, and a deep desire to support meaningful work. If you take pride in being a trusted right hand and enjoy operating behind the scenes to keep things running smoothly, we want to hear from you.

Dan also identifies as neurodiverse and is seeking an Assistant who is open-minded, supportive, and excited to embrace this aspect of how he works. A strong partnership will be built on mutual respect, adaptability, and the shared goal of becoming a phenomenal team.

Some of your responsibilities will include:

Managing email, calendar, travel arrangements, and key communications
Maintaining and updating to-do lists and project follow-ups across businesses
Tracking, categorizing, and organizing expenses and coordinating reimbursements
Handling regulatory filings, signatures, and distribution of K1s and documents
Coordinating with accountants, vendors, and other business stakeholders
Drafting or editing documents and professional communications
Conducting research, including sourcing experts or vendors
Assisting with occasional personal tasks such as ordering meals or booking travel
Supporting investor relations and board meeting preparation, including capturing notes and coordinating follow-ups
Writing and speaking with polish and professionalism when communicating with CEOs, investors, attorneys, and other high-level stakeholders
Helping build foundational systems and internal operations from the ground up

In addition to the above, the ideal candidate must be/have:

Operates with high integrity and strong character
Emotionally intelligent and intuitively attuned to nuance and tone
Extremely detail-oriented, with the ability to double- and triple-check work
Comfortable managing tasks independently, especially when Dan's focus is elsewhere
An excellent external communicator who is polished, warm, and professional
Resourceful, tech-savvy, and eager to leverage modern tools including AI
Flexible and willing to handle a mix of high-level and mundane tasks
Calm under pressure, discreet, and respectful of boundaries
Open-minded and able to bring initiative, regardless of background
Comfortable navigating complexity and ambiguity without needing constant direction
Emotionally steady and self-regulated, able to stay grounded through shifts in energy and focus
Clear communicator with strong boundaries and full honesty at all times
Confident handling a high volume of small but sophisticated tasks with accuracy and care

Experience with the following tools is a plus!

Google Workspace
Microsoft Office
Apple Apps (Email, Calendar, Notes)
WhatsApp
Zoom
DocuSign, DocSend

Position Details

This is a W2 position
Benefits include medical, dental/vision, unlimited PTO/sick time with manager approval, paid holidays, 401k, monthly stipend for expenses
The position will be 40 hours per week
Monday - Friday, 9:00 am - 6:00 pm PST, with some flexibility by mutual agreement
The pay rate is $30/hr USD
You must be able to pass a background check
We're looking for someone to become a long-term (3+ years) team member

**Please do not contact Dan Hart directly; doing so will disqualify your application***

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