Job description

Were looking for temporary support to assist the Studio Planning team for our client based in Leicester with coordination and admin tasks.

Ideally, we are seeking someone who is highly organised, detail-oriented, and confident using digital tools to support fast-paced studio operations. We'd be looking for support 3 consecutive days a week initially .

Key Responsibilities:

Manage and maintain the freelance inbox, ensuring timely responses and follow-ups
Ensure the Capacity Document accurately reflects the current Planner and daily shoot volumes
Maintain consistency between the Capacity Document and Asana planning tool
Support with location report analysis and transfer relevant data into the Model First document
Review and update the Model First document daily
Track and update Asana with shoot counts
Monitor product drop-offs, particularly items with outstanding briefs or those not yet processed
Ensure the Studio Board is accurate and up to date
Feedback to Studio Assistants regarding daily drop-off status and any discrepancies
Prioritise and respond to item enquiries, ensuring shoot-ready product is flagged
Update Asana with confirmed model and crew details
Manage freelance availability emails, send weekly confirmations, and track responses
Monitor Same Day Fast Shoot (SFS) product timelines to ensure turnaround SLAs are met
Track and record brand shoot counts weekly

Skills Required:

Strong admin and communication skills
High attention to detail and ability to manage multiple priorities
Experience with Asana (or similar planning tools) preferred
Confident using shared documentation tools (e.g., Excel/Google Sheets)
Experience working in a creative or production environment is a plus

This role is for an immediate start

You will be needed on site for a minimum of 3 days per week these days must be any three consecutive days working from 09:00am to 5:00pm on the days agreed with our client.

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