VP of Finance

A Little Bit About Us

If you're looking for a rewarding career at a company with a supportive workplace culture and unlimited potential for growth, consider Gemini Legal. We are a dynamic, industry-leading, technology-based company headquartered in Rocklin, California. Gemini provides support services to California attorneys, collecting digital records and offering vocational counseling to injured workers.

Our management team has an open-door policy, and our exceptional growth is credited solely to our team members and their dedication to collaborate, achieve and give back. Success is celebrated and integrity is the essence of who we are. 

Ethical. Passionate. Smart. These three tenets drive our diverse team, and we welcome dedicated individuals to apply to join our work family.

Job Summary

The VP of Finance will be both a strategic and operational leader, overseeing accounting operations, treasury, tax, and compliance functions while deeply engaging with financial forecasting and planning. This high-impact role requires a professional who can think at the CFO level, execute at the granular level, and effectively collaborate across departments.

This is not a lone-wolf role; our VP must be a strong communicator, inclusive leader, and skilled collaborator who can lead cross-functional initiatives, elevate the success of others, and contribute to a team-first culture.

The ideal candidate will thrive in ambiguity, zooming in and out across business challenges, and demonstrate a proven track record of turning around underperforming teams, building scalable processes, and delivering on both tactical execution and long-term vision.

• Location: Hybrid-Remote in Rocklin, CA
• Schedule: Monday-Friday, 8:00am-5:00pm 
• Compensation:  $190K - $239K

Responsibilities 

• Drive the company’s financial decisions through policy, planning, and collaboration with senior leadership.
• Oversee AR/AP, payroll, general ledger, fleet, forecasting, budgeting, and financial analysis.
• Own and continuously improve the monthly close process - ensuring accuracy, timeliness, and transparency.
• Build robust and scalable forecasting and financial modeling tools.
• Create consolidated financial statements and customized reports tailored for executives and operational leaders.
• Lead cross-functional improvement initiatives across intake, reconciliation, and reporting.
• Champion collaborative problem-solving, ensuring Finance is seen as a partner across departments.
• Provide mentorship and development pathways for the Finance team. Ensure processes are documented, and succession planning is in place.
• Manage compliance with federal, state, and local financial legal requirements.
• Partner with banking institutions, external CPAs, and advisors for audits, tax prep, and regulatory filings.
• Evaluate and manage risk; ensure adequate controls are in place to protect company assets.
• Contribute to vehicle fleet strategy and operational cost-effectiveness.
• Embrace and model Gemini’s core values in all financial and team leadership practices.
• Other duties as assigned. 

Experience, Skills & Abilities

Education and/or Experience:

• Bachelor’s degree in accounting or business administration 
• 8+ years of progressively responsible experience in accounting and finance
• 5+ years experience successfully managing a team of direct reports

Skills:

• Thorough knowledge of GAAP accounting principles and procedures
• Experience with general ledger functions and the month-end/year close process
• Ability to create, implement, and manage department process guidelines
• Delegate and properly allocate resources within the department and cross-functionally
• Lean business principles, flowchart processes, and value stream mapping and understanding a plus
• Advanced time management and organizational skills
• Strong verbal and written communication skills
• Presentation and public speaking
• Ability to handle a high volume of work and function in a fast-paced environment, on deadline
• Self-motivated and directed, with keen attention to detail

Technology:

• Advanced proficiency using a computer, business phone, office software, video conferencing, and other computer programs including Google Workplace (Docs, Sheets, Calendar, Gmail, etc.), CRM tools, and Excel
• Excellent knowledge of accounting software such as QuickBooks
• Experience creating financial statements, reports and analyzing data, including the use of of spreadsheets and pivot tables

Other:

• Clean driving record
• Experience working in an office setting
• Exceptional teamwork
• Promote Gemini core values, standards of conduct and integrity and its culture by employing high ethical standards and leading by example
• Adhere to all company policies and procedures, i.e., attendance, dress code and professionalism

Functional Requirements

Must be able to perform the essential functions of the position with or without accommodation, including, but not limited to:

• Lifting, bending, standing, climbing or walking while carrying out assigned duties
• Sitting for at least one hour at a time (total: 6-8 hours/day)
• Keyboarding for extended periods of time (total: 4-6 hours/day)
• Using a phone with or without a headset for extended periods (total: 4-6 hours/day)

Travel

Travel may be required for this position up to 10% of working hours for business meetings and training as needed.

 What You'll Love About Gemini

• Comprehensive health coverage including medical, dental, and vision
• Generous time-off to support work-life balance including PTO, volunteer time, sick time, and paid holidays
• 401(k) plan with company match to support your financial future
• Company culture rooted in shared values and community
• Education tuition reimbursement program 
• Employee Assistance Program (EAP) and legal assistance benefit
• Company-paid annual donation to a non-profit or charity of your choice
• Employee recognition program with gifts and awards