Construction Project Coordinator

POSITION OVERVIEW FOR CONSTRUCTION PROJECT COORDINATOR

The Construction Project Coordinator provides essential support across both estimating and project management functions to ensure efficient project planning, execution, and reporting. This role will assist with bid coordination, project setup, document management, cost tracking, and communication for public works and commercial construction projects. The ideal candidate is detail-oriented, proactive, and able to manage multiple deadlines in a fast-paced environment.

WHAT WE OFFER

• Generous Paid Time Off (PTO) Package
• Rich Health Benefits (Medical, Dental, Vision)
• Excellent Supplemental Benefits (Life, Spouse Life, Child Life, Long Term Disability, Short Term Disability, Cancer Care and Health Savings and Flexible Spending Account)
• Generous Retirement Savings Plan – Safe Harbor 401(k) with Company Match
• Strengths-Based Training and Career Development Focus
• Employee Recognition Program (Cheers for Peers!)
• Employee Committee Participation Opportunities (FUN Committee; Values Committee)
• 9/8/80 workweek schedule
• Relocation Assistance, where applicable
• Pay Range $25-$32 Hourly (Non-Exempt)

GENERAL RESPONSIBILITIES FOR CONSTRUCTION PROJECT COORDINATOR

Plans, assigns, schedules, and supervises the work of unlicensed electricians and helpers engaged in the construction, installation, maintenance, and repair of electrical systems, instrumentation, and solar panel systems.

Bid & Estimating Support:

• Coordinate and prepare bid proposals, ensuring all documentation meets public works requirements.
• Track bid opportunities, RFIs, addenda, and deadlines.
• Interface with estimators, project managers, and subcontractors to compile bid packages.
• Maintain bid documentation and contractor qualification records.
• Verify inclusion of licensing, bonding, and prevailing wage compliance documents.

Project Management & Controls Support:

• Assist with project setup, scheduling, cost tracking, and reporting.
• Maintain weekly work plans, cost reports, and client-facing project updates.
• Help prepare project proposals, budgets, schedules, and client submittals.
• Track progress of work performed and follow up on action items.
• Coordinate internal meetings, training sessions, and project kick-offs.

Communication & Coordination:

• Serve as a liaison between internal teams, clients, vendors, and subcontractors.
• Transcribe and distribute meeting notes and action items.
• Support accounts receivable, purchasing, and invoicing functions as needed.
• Assist with organizing project records and ensuring document control.

OCCUPATIONAL COMPETENCIES FOR CONSTRUCTION PROJECT COORDINATOR

• Strong organizational, time management, and multi-tasking skills
• Working knowledge of construction documents, specifications, and terminology.
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with project tools like Procore, Bluebeam, Accubid, or Microsoft Project.
• Ability to communicate clearly and professionally with diverse stakeholders.
• Capable of managing sensitive information with discretion.

BEHAVIORAL COMPETENCIES FOR CONSTRUCTION PROJECT COORDINATOR 

• Accountability – Owns work product and meets deadlines with minimal supervision.
• Communication – Adapts messages for various audiences and listens actively.
• Attention to Detail – Produces accurate work, double-checks data and documentation.
• Initiative – Proactively identifies tasks and solutions.
• Planning & Organizing – Prioritizes effectively to meet project demands.
• Teamwork & Cooperation – Collaborates respectfully across departments.

• Associate’s or Bachelor’s degree in Construction Management, Business, or related field.
• 2–3 years of experience in a construction coordination, estimating, or project support role.
• Knowledge of California public works bidding and compliance (DIR, certified payroll, DBE).

TRAVEL REQUIREMENTS

Travel is primarily local; occasional out-of-area travel may be required.

ABOUT AGILITECH

Agilitech is built on the vision to do better so that our clients can do more. We believe in the power of potential. We take what exists and make it better, or we design something new that is safer, smarter, more effective, or more efficient. We are committed to offering our clients better quality and better service, and empowering them to meet the ever-changing demands of industry, production, and scientific progress.

OUR EXCEPTIONAL TEAM

Agilitech welcomes energetic, talented, and committed industry professionals who are always looking for solutions to problems and focused on continual improvement. We value diversity and cultivate a work environment that inspires new ideas and supports highly motivated individuals. We each make our unique contribution to a shared vision.  

WHY AGILITECH?

At Agilitech, you will be encouraged to champion new ideas in a vibrant, values-driven culture. We believe in empowering our people and fostering skills development to help our employees grow and build rewarding careers. From flexible paid time off (PTO), a competitive benefits program, and a 401(k) retirement savings option to a variety of recreational company events and employee recognition programs, we strive to ensure that every employee can enjoy a healthy work/life balance. Flex schedule and remote work options available for qualifying positions.

EEO STATEMENT

Agilitech provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Agilitech complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Agilitech expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Agilitech’s employees to perform their job duties may result in discipline up to and including discharge.