Job description

Notices Coordinator
Full-Time | In-Person | New York, NY

Join Us and #StayDifferent

At Furnished Quarters, we're not just in the business of short-term housing—we're shaping the future of travel and hospitality. With over 25 years of experience, we're one of the largest independently owned providers of furnished apartments for business and leisure travelers. As a privately owned, LGBTQ+ diverse company, we celebrate our people, our values, and the idea that everyone deserves to feel at home, wherever they are.

We're looking for a Notices Coordinator to join our fast-paced, mission-driven team in our New York office. This is an in-person role, Monday through Friday, 9:00 AM – 5:30 PM EST. If you're organized, proactive, and thrive in a role where precision is crucial, this may be the ideal opportunity for you.

About the Role

As our Notices Coordinator, you'll own the Notice-to-Vacate (NTV) process from start to finish. You'll monitor incoming notices, ensure deadlines are met, and keep all teams informed to deliver a seamless guest experience. You'll also serve as a key cross-functional communicator, collaborating with Sales, Guest Services, Operations, and other departments to ensure everything stays on track.

When volume allows, you'll support our Guest Services Coordinator with pre-arrival processes, guest communications, amenity coordination, and more. This is a high-impact role ideal for someone who thrives on detail, ownership, and collaboration.

What You'll Do

Manage the end-to-end NTV process across all markets, ensuring timeliness and accuracy
Monitor the notices inbox throughout the day and act on notices immediately
Audit and track activity to catch issues early and take corrective action
Coordinate across teams to resolve notice delays and update clients professionally
Provide backup support with pre-arrival instructions, guest amenity setups, and internal audits
Partner with Sales and other departments to uphold our service standards

What You Bring

2–3 years of experience in hospitality, real estate, or apartment management with a focus on administrative accuracy and cross-team support
Strong written and verbal communication skills—comfortable writing business emails to clients and coordinating across internal teams
Detail-oriented and tech-savvy, with experience using Microsoft Office and platforms like Salesforce
Proven ability to multitask in a fast-paced, service-focused environment
A collaborative, solutions-driven mindset grounded in care and professionalism
Bachelor's degree preferred; High School diploma required
Availability to work full-time in person at our New York office, Monday through Friday, 9:00 AM – 5:30 PM EST

Why Furnished Quarters?

Inclusive, people-first culture grounded in our Core Values: Care, Collaboration, Community, Challenge, and Career
Entrepreneurial environment where your voice matters
Opportunity to work with a team that's passionate about delivering exceptional guest experiences and pushing industry standards

Ready to Join Us?
If you're a detail-loving, solution-focused professional who thrives on clear processes and great service, we'd love to hear from you.

Apply now and discover what it means to #StayDifferent.

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