HR & Payroll Administrator

Position: HR & Payroll Administrator

Contract: 12 Month (1 Year), Fixed-Term with the possibility of extension

Hours: Monday - Friday, 8:30 AM - 5:00 PM

Location: Remote, with occasional trips to Head Office in Ayr, Ontario as needed

JOB DESCRIPTION

HR & Payroll Administrator

The HR & Payroll Administrator will be responsible for providing support for Human Resources and Payroll functions. The position plays a supporting role for the People and Culture department and overall HR and Payroll services for the company. Working in a fast-paced environment, the HR & Payroll Administrator will provide support for the day-to-day functions of the department to ensure smooth and efficient operation. 

HR Specific Functions

• Triage general inquiries from employees and the leadership group, and distributes these among the HR team members, and responds to routine questions  
• Participate in recruitment process (managing external/internal job postings, screening resumes, phone screens, setting up & participating in interviews) 
• Assist with developing, updating and implementing efficient Human Resources policies, procedures and processes.  
• Participate in regular research and compliance initiatives.  
• Support employee engagement initiatives.  

• Prepare confirmation of employment letters, employment agreements and offer letters 
• Assist with companywide training (development, delivery and feedback).  
• Ensure accurate and timely reports for other departments as needed
• Assist with job description development. 
• Assist with monitoring legislation and facilitate the transfer of best practices.  

Payroll Specific Functions 

• Responsible for the accurate and timely processing of biweekly payroll for multiple provinces, both hourly and salaried, mainly located in ON and AB. 
• Ensure accurate and timely processing of each pay cycle, including any applicable calculations, setting up new hires, completing terminations, managing timecards, and processing bonuses and other special payments. 
• Ensure the verification and input of taxable benefits, setting up garnishments, other deductions and preparing ROEs as required. 
• Provide accurate and timely reports for accounting, senior management and the department 
• Responsible for maintaining accurate records and filing documentation. 
• Maintain procedures to ensure accurate processing. 
• Assist with Year-end processing of T4 and government remittances. 
• Maintain employee accruals (ensure correct and adjust if required). 
• Maintain payroll software programs (E.g. ADP Workforce Now). 
• Ensure proper authorization is received for payments. 
• Assist in the administration of the benefit program, including enrollments, changes and terminations. 
• Provide information and answer employee questions about payroll-related matters. 

 Customer Service 

• Ensure high levels of quality and professional customer service. 
• Work to create a service-driven process. 
• Service excellence is a core expectation. 

 Health and Safety 

• Demonstrate commitment to health and safety. 
• Set a standard of performance and behavior (lead by example). 
• Communicate expectations for health and safety to co-workers. 
• Promote health and safety awareness. 
• Other Duties as assigned 

Qualifications 

• Excellent computer skills, in Microsoft Office, specifically Excel (intermediate to advanced user) is required 
• Experience working with ADP, specifically Workforce Now, would be considered a strong asset 
• Experience with HR Administration would be an asset 
• Post-secondary education in human resources, business administration, payroll, or accounting preferred 
• CHRP or PLP designation or working towards is required
• 2+ years of experience working in a payroll role, multi-provincial experience is an asset 
• Strong numerical aptitude and attention to detail 
• Ability to work with diplomacy and professionalism 
• Strong ability to work independently and in a team environment 
• Excellent communication skills, including writing and speaking, as well as attention to detail, are required 
• Self-starter, and will take initiative to investigate efficient and effective processes 
• Excellent ability to multitask and work under pressure, including work with a strong sense of urgency