Job description

ABOUT US

For our growing team in Madrid, we are looking for a Part Time Office Administrator to oversee and ensure that operations run smoothly within the organization. You will report to our Office Manager based in Munich.

MAIN RESPONSIBILITIES

Office Operations & Facilities Management

Oversee all aspects of office space and workstations, to support seamless workflows.
Ensure the office is well-stocked with essential supplies and manage inventory (e.g., coffee, water, fruit, snacks).
Handle all correspondence, including post and deliveries.
Ensure compliance with health, safety, and facilities regulations, acting as a liaison with building management and service contacts.
Act as the first point of contact for visitors, providing a warm and professional welcome.
Manage meeting room bookings and provide support for internal events and gatherings
Assist with shipping, logistics, and any customs-related processes.

Employee & Event Support

Ensure a comfortable, functional, and inspiring workplace for all employees.
Work with HR to organise office events, team-building activities, and company-wide initiatives.
Support onboarding by coordinating resources and workspace setup for new hires.

Other Ad-Hoc Responsibilities

Participate in cross-functional projects aimed at improving internal processes and operational efficiency.
Support the implementation and rollout of new systems and tools across the office.
Collaborate with the IT Administrator and HR Manager on initiatives that enhance employee experience, workflow, and infrastructure, and with the Marketing team to support events
Take ownership of special assignments as needed, contributing to the continuous improvement of office operations.

COMPETENCIES

Strong Teamwork together with intercultural skills
Effective planning and organization
Accountability and eagerness to learn
Able to work 20 hours per week

LANGUAGES

Fluent Spanish & English needed

LOCATION

Madrid (20 hours onsite per week - flexibility required)

Your backpack is filled with

Minimum of 5 years’ experience in office administration
Previous experience in Health & Safety matters
Fluent in English and Spanish (written and verbal).
Strong organisational, time management, and interpersonal skills.
Comfortable multitasking and adapting to shifting priorities.
Proficient in office software (e.g. spreadsheets, document management) and comfortable learning new platforms.
Able to handle confidential information with discretion and professionalism.
Enthusiastic about people, processes, and fostering a positive work culture.

WHAT WE OFFER

The atmosphere: A modern work environment, brimming with positive energy, healthy growth, and diverse teams
Additional benefits: Attractive salary package, including company benefits such as jobrad, subsidies for childcare and more
Balance: Hybrid work (working from home/at the office), flexible hours, and 28 days of vacation, as well as days off for special occasions
Prospects: Individual professional development programs, training, and workshops
Opportunities to influence the way we work: The freedom to contribute your own ideas and play a key role in shaping the future of our company
Sustainability: Efforts include our zero waste office program, systematic recycling, bee keeping, planting trees and regular beach clean-ups
Our rationale: Solar energy as a sustainable energy source, enabling the world to switch to clean, renewable energy

CONTACT

Let’s make a difference together - Apply now!

Questions? Our HR team is here for you:
careers-europe@csisolar.com.
Canadian Solar EMEA GmbH | Human Resources | Radlkoferstr. 2 | 81373 München | www.csisolar.com/emea/

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About us

Canadian Solar – Our solar energy products define us as innovators who are helping to shape one of the most fascinating industries in the world. We are proud to be making a vital contribution to fighting climate change and building a more sustainable future for all of us as a result of our work. What is it that helps us do this? An international work environment with plenty of opportunity for collaboration, advancement, diversity, and flat hierarchies. All these factors lay the foundation for a company culture that is both open-minded and appreciative, inspiring and motivating more than 18.500 talented individuals to excel. Become part of the team and help us shape the energy of the future.

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