Payroll & Benefits Specialist

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Job Description: 

Position Summary:

As the Payroll and Benefits Specialist you will be responsible for managing and administering accurate and efficient payroll processes and employee benefits programs. This role ensures compliance with applicable laws and regulations while maintaining accurate records and providing excellent support to employees regarding payroll and benefits enquiries.

Key Responsibilities:

Responsible for processing UK Lifecyle payroll covering Norwich and Hoddesdon sites, by preparing and uploading all information to relevant systems, (currently Paycircle portal), ensuring accuracy and compliance with all relevant regulations and company policies in a timely manner.

• Maintain and update employee records related to payroll and benefits, ensuring data integrity and confidentiality. In particular ensuring data integrity from T&A system, absence records, and employee information e.g. changes in job titles, salaries, overtime/ bonus payments, benefits or deductions are accurate.
• Manage and administer employee benefits schemes (currently health insurance, life assurance, retirement plans etc) and company pension programs, including contribution uploads to various portals for enrolment, changes, and terminations.
• Benefits in Kind: Manage and process all relevant information to ensure that all legal requirements are met, e.g. payrolling the current P11D process.
• Manage and oversee the interfaces with the T&A system to payroll, liaising with third party payroll provider to ensure monthly payroll deadlines are adhered to and accurate data processed.
• Stay up-to-date with UK payroll and benefits legislation, ensuring compliance with statutory regulations related to payroll and benefits are adhered to, including proactively checking HMRC website for any changes in tax codes/ deductions etc
• Take ownership with internal/external audits on topics related to payroll, benefits, pensions, HR reporting.
• Prepare, reconcile and distribute payroll reports, (and where necessary benefits  information), resolving discrepancies and provide summaries to Finance Director & HR Manager for approval and sign off.
• Serve as the subject matter expert for employee inquiries regarding payroll and benefits, providing prompt and professional assistance.
• Oversee and manage the negotiation and renewal process with external Vendors.  Ensure competitive benefits whilst controlling costs to ensure financial sustainability.  Competitive terms and conditions are negotiated and aligned with the wider Ingram Micro group.
• Stay informed about industry trends and best practices in payroll and benefits trends/administration, ensuring relevant policies and procedures are up to date and presenting any recommendations to the HR Manager for proposed changes/implementation to enhance efficiency and employee satisfaction.

We Are Ingram Micro

Ingram Micro is a leading technology company for the global information technology ecosystem. With the ability to reach nearly 90% of the global population, we play a vital role in the worldwide IT sales channel, bringing products and services from technology manufacturers and cloud providers to business-to-business technology experts.

We also provide a broad range of technology services, including financing, specialized marketing, and lifecycle management, as well as technical pre- and post-sales professional support. Learn more at www.ingrammicro.com.
Enabling a circular economy for technology | Ingram Micro Lifecycle